Planner / Scheduler Supervisor

Harvard University; Cambridge (MA); Presencial; USD 90.000 - 110.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Generous paid time off

Health insurance

Retirement plan with university/conrib

Tuition assistance

Commuter benefits

Descripción de la vacante

Harvard University is seeking a Facilities Maintenance Operations Planner/Scheduler to support the FMO division. You will manage CMMS data in Maximo, design Asset/PM reports, and help schedule daily work orders in coordination with HMS supervisors and managers.

Key responsibilities include configuring preventive maintenance programs, asset creation/decommissioning, and coordinating shutdowns with construction teams. Strong planning, communication, and MS Office skills are essential.

Formación

• 5-7 years of related work experience in the field of maintenance.
• Massachusetts state trade license required.
• Bachelor's degree in a technical discipline or equivalent experience.
• 10 years’ related technical or vocational training/experience will be considered in the absence of a degree.
• Knowledge and training on computerized maintenance management systems (CMMS).
• Five years’ experience in the development of preventive and predictive maintenance programs.

Responsabilidades

• Maintain and manage Asset and Preventive Maintenance data in Maximo for HMS assets.
• Create, update, and decommission assets.
• Configure and maintain Preventive Maintenance programs in Maximo.
• Design reports in Microsoft Excel to provide Asset, PM Program, and related Work Order information.
• Schedule and coordinate daily work orders with HMS supervisors and managers.

Conocimientos

Planning and scheduling

Resource organization

Attention to detail

Facilities maintenance scheduling

Interpersonal communication

MS Office

Diagnostics & bar-coding

Educación

Bachelor's degree in technical discipline

Massachusetts state trade license

Equivalent experience (10 years if no degree)

Herramientas

Maximo CMMS

Microsoft Office (Excel/Word/Access)

Descripción del empleo

• Union: 00 - Non Union, Exempt or Temporary
• Salary Grade: 058
• FLSA Status: Exempt

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high-quality and efficient services to the schools to help them achieve their goals.

Job Description

Facilities Maintenance Operations (FMO), a division within Campus Services (CS), provides a broad portfolio of labor-based services, including primary building maintenance, landscape, fire safety, custodial, recycling and waste, and event support services to a large portion of the University, as well as engineering and technical services. All services are provided in strict accordance with regulatory requirements and customer-determined standards, with cost recovery through a fee-for-service model. Working closely with FMO leadership and staff, this position provides analytical, business modeling, business process, and project management support to the FMO organization across all operating departments. By developing a strong understanding of FMO business areas and operational workflows, this role translates operational data into meaningful insights and opportunities for process and service improvement

The Facilities Maintenance and Operations Planner/Scheduler is responsible for CMMS activities, including work order management, asset management & reporting.

Job-Specific Responsibilities

Asset and PM Systems Management Responsibilities

• Responsible for maintaining and managing Asset and Preventive Maintenance data in Maximo, for all HMS Assets, in accordance with established data standards and structures.
• Creates new Assets, updates existing Assets, and decommissions Assets when removed from service.
• Configures and maintains Preventive Maintenance programs in Maximo, in accordance with customer agreements.
• Designs reports in Microsoft Excel to provide Asset, PM Program, and related Work Order information to HMS, FMO Building Maintenance Services supervisors, and managers.
• Works with the Associate Director and Maintenance Supervisors to efficiently schedule and coordinate daily work orders. Maintains the CS Maximo work management system which includes asset management, preventive maintenance, and procurement.

Shutdown/Impairment Request Coordination and Work Order Oversight

• Receive and review utilities shutdown requests as submitted by the construction team. Requests include plumbing, electrical, mechanical, fire panel/smoke detection, andsprinkler/fire suppression.
• Assign staff to walk down the proposed work area, completing investigation forms.
• Review and submit walkdown investigation form to FOM, HMS scheduler and construction team.
• Coordinate staff to perform shutdown on approved FOM’s date and time.
• Responsible for reviewing open work order cabinets and following up on past-due work orders.
• Works with event staff in coordinating facilities assistance.
• Maintains a shared out-of-office calendar with the HMS Facilities Call Center.
• Creates Billable projects for PM and CM work orders.
• Continuously improve the quality of FMO services by leveraging new technologies and creating or revising procedures and processes to elevate team effectiveness.

Working Conditions:

Emergency Status Designation:Critical Operations Personnel (required to provide on-site support during emergency situations as determined by management)

Physical Requirements:

• Must be able to frequently walk up and down stairs,repeatedly and routinely walk between campus buildings and across campus areas. Willbe on your feet for extended periods of time.
• Able to push, pull, bend, stoop, and kneel.
• Must be able to lift in excess of 50lbs and assist others to do the same

Qualifications

Basic Qualifications:

• 5-7 years of related work experience in the field of maintenance
• Must possess a valid Massachusetts state trade license.
• Bachelor's degree in a technical discipline or equivalent experience.
• 10 years’ Related technical or vocational training/experience will be considered in the absence of a degree.
• Knowledge and training on computerized maintenance management systems (CMMS).
• Five years’ experience in the development of preventive and predictive maintenance programs.

Additional Qualifications and Skills:

• Strong understanding of planning and scheduling techniques
• Skilled in organizing resources and establishing priorities.
• Possess strong attention to detail with excellent time management
• Possess program controls/scheduling experience in facilities maintenance.
• Strong interpersonal and communication skills (written and verbal) required.
• Demonstrated proficiency in desktop and smartphone technology platforms and applications, including Microsoft Office (word processing, spreadsheet, and database).
• Familiarity with equipment diagnostics, bar-coding, and related technologies desired.

Certificates and Licenses:

Additional Information

Standard Hours/Schedule:

• 40 hours per week
• Harvard University is unable to provide visa sponsorship for this position

Pre-Employment Screening:

• Identity, Education, Criminal, Certification/License, Motor Vehicle Record, Drug Test, and References

This position has been determined by school or unit leaders that all duties and responsibilities must be performed at a Harvard or Harvard-designated location. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 058. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination . We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

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