Facilities Operations & Admin Lead

Colonial Group; Irvine (CA); On-site; USD 68,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

401(k) with Generous Matching

Paid Vacation

Sick leave

Tuition Reimbursement

Discretionary Bonuses

Job summary

GLOVIS America Inc. in Irvine, CA seeks a Facilities & General Affairs Administrative Coordinator to support daily operations, purchasing, invoicing, vendor coordination and security access. The role handles asset tracking, office moves, and workplace projects across locations.

We require a Bachelor's degree and 7–11 years in facilities maintenance, with strong Excel, document systems, and vendor management skills. This on-site position offers comprehensive benefits and growth opportunities.

Qualifications

• Bachelor's degree is required.
• 7–11 years of facilities maintenance experience or related field.
• Knowledge of office and facilities administration practices.

Responsibilities

• Coordinate routine facility maintenance requests, work orders, repairs and vendor visits.
• Maintain facility issue logs and department records.
• Support office moves, furniture installations and conference room setups.
• Review invoices, process purchase orders and track payments.
• Assist with vendor onboarding and required documentation.
• Prepare status reports and track project timelines.
• Support budgeting, accruals and department reporting.

Skills

General office administration

Vendor coordination

Microsoft Excel

Written and verbal communication

Customer service

Attention to detail

Team coordination

Records management

Education

Bachelor's degree

Tools

SAP

SharePoint

Work order systems

Electronic document systems

Job description

GLOVIS America Inc. in Irvine, CA seeks a Facilities & General Affairs Administrative Coordinator to support daily operations, purchasing, invoicing, vendor coordination and security access. The role handles asset tracking, office moves, and workplace projects across locations.

We require a Bachelor's degree and 7–11 years in facilities maintenance, with strong Excel, document systems, and vendor management skills. This on-site position offers comprehensive benefits and growth opportunities.