Legal Assistant

Stearns Weaver Miller; Miami (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Stearns Weaver Miller is seeking a Corporate Legal Assistant in Miami, Florida. This role involves providing high-level administrative and legal support to corporate attorneys, managing documents, and maintaining electronic and paper files. Candidates should have 3–5+ years of legal assistant experience, particularly in corporate law, along with strong technical skills in Microsoft Word and Adobe Acrobat. The position demands excellent organizational skills, attention to detail, and the ability to manage multiple priorities effectively.

Qualifications

• 3–5+ years of legal assistant experience, preferably in corporate law.
• Advanced proficiency in Microsoft Word and experience with Adobe Acrobat.
• Familiarity with document management systems (e.g., iManage, NetDocuments).
• Strong organizational skills and keen attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Professional demeanor and strong work ethic.
• Ability to work independently and as part of a team.

Responsibilities

• Provide high-level administrative and legal support to corporate attorneys.
• Prepare, edit, and format legal documents with high accuracy.
• Maintain and organize electronic and paper files.
• Create and manage documents in Microsoft Word and Adobe Acrobat.
• Manage attorney calendars, coordinate meetings, and schedule calls.
• Maintain attorney contacts and assist with matter management.
• Ensure accuracy in document formatting and version control.
• Perform general administrative tasks and file maintenance.

Skills

Administrative support

Organizational skills

Technical skills

Attention to detail

Communication skills

Tools

Microsoft Word

Adobe Acrobat

Document management systems

Job description

Stearns Weaver Miller a full-service commercial law firm with five offices across Florida is seeking a Corporate Legal Assistant with strong administrative, organizational, and technical skills to support multiple attorneys in a fast-paced corporate practice. Learn more about us at stearnsweaver.com .

Key Responsibilities

• Provide high-level administrative and legal support to corporate attorneys.
• Prepare, edit, and format legal documents, agreements, and correspondence with a high degree of accuracy and attention to detail.
• Maintain and organize electronic and paper files using a document management system.
• Create and manage documents in Microsoft Word and Adobe Acrobat; track versions and redlines efficiently.
• Manage busy attorney calendars, coordinate meetings, and schedule Zoom and conference calls and appointments.
• Maintain attorney contacts, track deadlines, and assist with matter management.
• Ensure accuracy and consistency in document formatting, version control, and finalization.
• Perform general administrative tasks such as processing new client/matter reports, preparing engagement letters, travel arrangements, expense reports, time entry, and file maintenance.

Qualifications

• 3–5+ years of legal assistant experience (corporate law experience strongly preferred).
• Advanced proficiency in Microsoft Word and experience with Adobe Acrobat.
• Familiarity with document management systems (e.g., iManage, NetDocuments, or similar).
• Excellent organization skills and keen attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Professional demeanor and strong work ethic.
• Ability to work independently and as part of a team.