Facilities Manager (Full-Time)

Tampa Museum of Art; Tampa (FL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Flexible schedule

Paid time off and holidays

Substantial medical insurance coverage

401(k) Retirement Plan with company match

Job summary

The Tampa Museum of Art is looking for a Facilities Manager to oversee the maintenance and operational efficiency of its facilities. You will manage a team ensuring that building systems are well-maintained and meet operational needs.

This role includes supervising facility maintenance staff, coordinating projects, and ensuring compliance with safety standards and regulations. The ideal candidate will have a degree in Facilities Management and significant experience in facilities management, especially in cultural institutions.

Qualifications

• Bachelor’s degree in Facilities Management, Engineering, or Business Administration.
• Minimum five years of HR, project management, and supervisory experience.
• Experience in facilities management, preferably in a museum.

Responsibilities

• Oversee maintenance and operational efficiency of museum facilities.
• Manage maintenance staff, contractors, and vendors.
• Ensure compliance with building codes and safety standards.

Skills

Technical knowledge of building systems

Communication skills

Problem-solving abilities

Attention to detail

Proficiency in CMMS

Education

Bachelor’s degree in Facilities Management or related field

Professional certifications (CFM or FMP)

Job description

The Facilities Manager is responsible for overseeing the maintenance, safety, and operational efficiency of the museum’s facilities and grounds. This role involves managing a team of maintenance staff, contractors, and vendors to ensure the museum’s building systems, equipment, and infrastructure are well-maintained and meet operational needs.

Supervisory Responsibilities:

Supervises and manages all aspects of facility maintenance and janitorial staff.

Key Responsibilities

• Supervise and manage all aspects of facility maintenance and janitorial staff and facility maintenance, including HVAC systems, plumbing, electrical, and mechanical systems.
• Plan, schedule, and oversee preventive maintenance for the museum.
• Manage daily facility operations and respond to maintenance and safety requests received via phone, email, and radio communication.
• Coordinate and oversee small to large facility projects, including scheduling, planning, implementing, and tracking.
• Develop and maintain relationships with contractors, vendors, and suppliers to ensure timely and cost-effective facility maintenance and repair services.
• Monitor and manage facility budgets, including forecasting and cost control measures.
• Oversee the procurement of supplies, equipment, and materials necessary for facility maintenance and operations.
• Provide support and scheduling coordination for Central Services technicians and assist with training as needed.
• Ensure compliance with applicable building codes, ADA requirements, environmental regulations, and safety standards.
• Support safety and security programs, including emergency preparedness and response procedures.
• Assist with museum-wide events, including Free Days, fundraising events, and special programs.
• Support the museum’s DEAI initiatives and American Alliance of Museums accreditation efforts.
• Performs other duties as assigned.

Required Skills & Abilities:

• Strong technical knowledge of building systems and infrastructure, including HVAC, electrical, plumbing, and mechanical systems.
• Excellent communication and interpersonal skills.
• Excellent problem-solving and decision-making abilities.
• Attention to detail and a commitment to maintaining high standards of cleanliness, safety, and aesthetic appeal in museum facilities.
• Proficiency in computerized maintenance management systems (CMMS) or facility management software.

Education & Experience:

• Bachelor’s degree in Facilities Management, Engineering, Business Administration, or related field required.
• Professional certifications such as Certified Facility Manager (CFM) or Facility Management Professional (FMP) are preferred.
• A minimum of five years of HR, project management, and supervisory experience is required.
• Demonstrated experience managing facility operations, maintenance, and capital improvement projects.
• Experience overseeing safety and security protocols, including emergency preparedness and response.
• Previous experience in facilities management, preferably in a museum or cultural institution setting.
• Experience with budget management, forecasting, and cost control.
• Familiarity with regulatory compliance requirements related to building codes, ADA accessibility, and environmental health and safety regulations.

Physical Requirements:

The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully.

• Ability to occasionally lift fifty (50) pounds or less of supplies or equipment.
• Ability to stand and walk in the museum spaces.
• Ability to bend, climb, and occasionally work on ladders or lifts.
• While performing the duties of this job, the employee is regularly required to talk and hear to be able to give verbal instructions
• The employee must frequently use their hands to operate equipment and reach with their hands and arms.

Benefits and Compensation:

As a full-time employee of TMA, you will enjoy:

• A flexible schedule with options depending on the institution’s needs.
• Paid time off plus 13 paid staff holidays.
• Monthly stipend for parking.
• Substantial coverage of medical insurance costs.
• Access to dental and vision insurance, and health savings accounts.
• Fully paid Life, AD&D, and Short-Term Disability Insurance.
• Optional Long-Term Disability Insurance.
• A 401(k) Retirement Plan with up to a 4% company match.
• Access to an employee wellness package.
• Access to museums across North America with TMA staff membership.