Facilities Manager

PRC; San Francisco (CA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

403(b) retirement

Paid time-off

Job summary

PRC Baker Places in San Francisco, CA, seeks a Facilities Manager to oversee all property maintenance for the main office and program sites. The role serves as Safety Officer, leading safety training and managing the Health and Safety program while supervising ~3 Facility Technicians.

Responsibilities include maintaining building systems (HVAC, electrical, plumbing), coordinating with vendors, and ensuring compliance with codes and licensure standards.

Qualifications

• Solid experience in facilities management and building operations.
• Experience supervising staff and coordinating vendors/contractors.
• Knowledge of safety, health, and fire life safety regulations.

Responsibilities

• Oversee maintenance of all building systems including HVAC, electrical, plumbing and fire life safety.
• Develop preventative maintenance schedules with leadership.
• Supervise technicians and monitor contractor performance.
• Maintain records, manage work orders, and coordinate notices for repairs.
• Ensure 24/7 emergency on-call readiness and safety programs.

Skills

Facilities management

HVAC

Electrical systems

Plumbing

Safety training

Vendor management

Budgeting

Record keeping

Project coordination

Supervisory experience

Tools

MS Office

CMMS

Job description

PRC Baker Placesis a non-profit organization dedicated to serving the San Francisco community through legal advocacy, workforce development, financial services, and residential treatment programs. We support formerly homeless adults living with co-occurring mental health and substance use disorders by providing a continuum of integrated direct care services. All of our programs are grounded in a social rehabilitation philosophy that integrates harm reduction and daily living skills within a safe and supportive environment.

Mission Statement:

Our mission is to help people affected by HIV/AIDS, substance use, or mental health issues better realize opportunities by providing integrated legal, social and health services that address the broad range of social risk factors that impact wellness and limit potential.

Values that Guide Us:

Accountability, Honesty, Integrity, Diversity & Inclusion, Respect

If you’re passionate about making a real impact in your community, working in a dynamic, inclusive environment, and helping people rebuild their lives, PRC Baker Places is the place for you.

Job Title: Facilities Manager

Location: Facilities

Status: Exempt, Full-Time

Direct Reports: Yes

Position Overview

The Facilities Manager is responsible for all property-related maintenance and repair of PRC Baker Places main office, as well as buildings owned or leased by PRC Baker Places. This requires both direct, hands-on, in-person work throughout our facilities to ensure that, at all times, facilities are in good working order, are in compliance with building codes, licensure standards, and health and safety regulations. In addition, the Facilities Manager, serving in the capacity of Safety Officer, provides training to staff on safety and security issues and oversees the agency’s Health and Safety program. This role supervises approximately three Facility Technicians.

Primary Duties and Responsibilities

• Responsible for oversight and maintenance of all building systems managed by Baker Places Inc. and PRC, including but not limited to HVAC, elevator, electrical, plumbing, security, and fire life safety systems.
• Works with the Director of Facilities and Capital Assets to create and maintain a robust, preventative maintenance schedule.
• Responsible for overseeing and executing the repair of property and equipment.
• General upkeep of both the PRC Baker Places headquarters and all program and residential properties, including but not limited to electrical, plumbing, carpentry, painting, cabinetry, locksmithing, .
• Assists in managing and maintaining accurate records of all projects from start to finish, Communicates specific issues/needs that exist at individual properties.
• Coordinates with Program Staff and Management to serve proper notice of any repairs that may affect client and workplace services.
• Supervises and monitors performance of contractors and vendors, and coordinates contractor bid process as necessary. This includes gathering invoices and receipts, maintaining vendor documents (e.g. updating Certificates of Insurance,W-9 forms, etc.)
• Manages the fire life safety and building systems of all properties which include the quarterly, semi and annual certifications of fire alarm panels, fire sprinkler systems, fire extinguishers, hood and suppression cleaning, fire escapes, backflows, and elevators.
• Leads Health and Safety Committee meetings which includes maintaining monthly agenda, meeting notes and incident report log, emergency drill schedules, and provides training presentations.
• Manages, organizes, and monitors online Work Order system. Ensures timely and proficient completion of submitted work orders. Establishes work order completion performance expectations and measures staff/vendor performance.
• Maintains 24/7 emergency on-call emergency availability
• Oversees and maintains the key inventory tracking system for all doors and elevators.
• Oversees the registration, maintenance and repair of vehicles.
• Oversees ongoing development and training of Facilities Techs.
• Monitors and maintains security camera systems. Grants access, provides training, and files documentation.
• The Facilities Manager serves as the Safety Officer, see Appendix 1.
• Other duties as assigned.

Appendix I

The InterimFacilities Manager will be responsible for the overall safety program at its main office in the role of Safety Officer, as well as for assuring that regular safety information and training are provided for staff and volunteers. The InterimFacilities Manager is currently designated as the primary staff person for safety issues.

The Safety Officer is the primary staff person responsible for the overall safety program at the office, as well as for assuring that regular safety information and training are provided for staff and volunteers. In addition, at least two staff members are certified in cardio-pulmonary resuscitation and general first aid techniques.

The specific duties and responsibilities of the Safety Officer are outlined below:

• Designate at least two staff members who are certified in cardio-pulmonary resuscitation and general first aid techniques and assure that the designated staff member maintains their certification.
• Conduct semi-annual inspections of site premises to identify potential health and safety hazards, document each inspection and report its findings to the Chief Operating Officer so that corrective action can be taken.
• Conduct semi-annual inspections of first aid supplies at the site to assure they are maintained as necessary.
• Assure that emergency plans and procedures for the site are communicated to staff and clients.
• Assure that infection control procedures are understood and practiced by staff and clients at the site.
• Assure that all incidents and injuries are reported to the Chief Operating Officer immediately, so that action may be taken to resolve problems or prevent further incidents.
• Assure that emergency evacuation maps are maintained in visible locations and up to date.
• Maintain an updated listing of common emergency numbers, including fire, police, ambulance service and hospital. 9-1-1 is the universal emergency number.
• Ensure communication takes place with relevant stakeholders. Stakeholders may include personnel in other locations, clients and members of their support system or other service agencies in the area. Management will assist in determining with whom, under what circumstances, timeframes and through what mechanisms information is shared.

Minimum Qualifications

• Solid working knowledge of general carpentry and cabinetry applicable to flooring, walls, shelving, doors, windows and finish work.
• Must have experience in plumbing, electrical, building management systems ( e.g. fire panel, HVAC controls, etc.), and minor locksmithing.
• Must be well organized and able to maintain accurate records, receipts and mileage logs.
• Supervisory experience of at least 5 yearsin a facilities-related role.
• Experience training and developing facilities staff.
• Can demonstrate sensitivity to people with disabilities (including HIV/AIDS and mental health conditions), people of color and people of low-income status.
• Bilingual capability a plus.

Physical Requirements

• Ability to perform routine bending, stooping, twisting, and reaching.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Ability to lift and carry a minimum of 50 pounds.

Salary and Benefits:

This is a full-time, exempt position. PRC offers a competitive salary plus medical, dental, and vision insurance for employees and their eligible spouse/children, as well as short/long-term disability, life insurance, employer-matching contributions to 403(b) retirement, generous paid time-off, California Bar dues, and professional development.