Facilities Manager

ICF International; Reston (VA); Hybrid; USD 85,000 - 125,000; Full time

Job summary

ICF International is seeking a Facilities Supervisor to ensure safe, efficient, and productive operations across multiple sites. You will lead facility maintenance, landlord relations, and vendor oversight while coordinating with local management to align with business needs.

The role requires 10+ years in facilities management, a bachelor's degree or equivalent, and strong HVAC, electrical, and safety knowledge.

Qualifications

• Building systems knowledge including HVAC, electrical, plumbing, security, and fire suppression.
• Strong interpersonal skills to work with landlords, contractors, vendors, and internal stakeholders.
• Ability to act decisively during facility emergencies to minimize disruption.
• Second language fluency in Spanish is a plus.

Responsibilities

• Provide multi-site regional support in partnership with local management.
• Coordinate facility improvement projects, renovations, space planning, and occupancy processes.
• Oversee daily readiness and condition of facilities, including HVAC, security, safety, and meetings.
• Support initiatives across ICF lines of business and operations teams.
• Plan and track preventive maintenance and urgent repairs to minimize disruption.
• Manage service contracts and vendor performance, including third-party providers.
• Liaise with landlords and property managers to resolve issues and coordinate improvements.
• Support compliance with local safety, fire, and health regulations.
• Maintain flexible schedule and travel as needed, with hybrid onsite 3 days/week and on-call coverage.

Skills

Building systems

Communication

Problem solving

Spanish language

Education

Bachelor's degree or equivalent

Job description

The Facilities Supervisor is responsible for ensuring that company facilities operate safely, efficiently, and productively. This role is the primary point of contact for facility operations, building maintenance, landlord relations, vendor oversight, workplace safety, and multi-site coordination. The Facilities Supervisor also manages repairs and preventive maintenance, supports compliance requirements, and helps ensure each office remains fully operational and aligned with business needs.

Primary Responsibilities

• Multi-site regional support: Support ICF Northeast Mid-Atlantic (NEMA) locations, in partnership with local management to promote consistency, coordination, and operational alignment.
• Project Coordination: Ability to manage facility improvement projects, expansion and right sizing renovations, space planning initiatives, including occupancy and surrender processes.
• Facility operations: Oversee the daily readiness, functionality, and overall condition of facilities, including HVAC, security, health and safety, meeting coordination and other duties as assigned.
• Facilities Partner: Support Facilities initiatives, fostering strong collaboration across ICF lines of business and operations teams to drive unified and high-impact outcomes.
• Maintenance and repairs: Plan, coordinate, and track routine preventive maintenance and urgent repairs to minimize business disruption.
• Vendor management: Manage service contracts, negotiate terms, monitor vendor performance, and oversee third-party providers such as cleaning and canteen services to ensure quality and cost-effectiveness.
• Landlord and property management relations: Serve as the primary liaison with building owners and property management teams to resolve facility issues, support lease compliance, and coordinate facility improvements.
• Compliance and safety: Help ensure workplaces meet applicable local safety, fire, and health regulations.
• Work Schedule: Flexibility to travel, including multi-day trips, with the ability to adjust schedules across different time zones and evolving project priorities. Hybrid - onsite 3 days per week. 365/24/7 on call as needed.

Basic Qualifications

• At least 10 years of related facilities management experience or transferrable skills.

Preferred Skills/Experience

• Bachelor's degree or equivalent relevant experience.

Technical Knowledge and Core Skills

• Building systems knowledge: Understanding of HVAC, electrical, plumbing, security, and fire suppression systems.
• Communication and stakeholder engagement: Strong interpersonal skills to work effectively with landlords, contractors, vendors, and internal stakeholders at all levels.
• Problem-solving: Ability to act decisively during facility emergencies, such as power outages or water leaks, to minimize business disruption.
• Language skills: Second language fluency in Spanish is a plus.

Professional Skills

• Strong time management and organizational skills in a fast-paced environment.
• Proactive, dependable, and solution-oriented, with the ability to adapt to shifting priorities.
• Excellent communication and collaboration skills across ICF teams and departments.
• Ability to work independently and collaboratively as part of a team.

Working at ICF

ICF is a global advisory and technology services provider, but we're not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

We can only solve the world's toughest challenges by building a workplace that allows everyone to thrive. We are an equal opportunity employer . Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO policy.

We will consider for employment qualified applicants with arrest and conviction records.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation, please email [e-mail] and we will be happy to assist . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

Read more about workplace discrimination righ t s or our benefit offerings which are included in the Transparency in (Benefits) Coverage Act.

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