Facilities Manager

ICF Olson; Reston (VA); Hybrid; USD 98,000 - 167,000; Full time

Job summary

ICF is seeking a Facilities Manager to ensure safe, efficient, and productive operation of multiple locations with a regional focus on the Northeast Mid-Atlantic. You will be the primary contact for facility operations, building maintenance, landlord relations, vendor oversight, and workplace safety, coordinating across sites to align with business needs.

You will oversee repairs, preventive maintenance, compliance, and on-call support, with a hybrid work model (onsite 3 days/week) and travel as

Qualifications

• At least 10 years of related facilities management experience or transferrable skills.
• Bachelor’s degree or equivalent relevant experience.
• Willingness to travel and flexible for hybrid onsite 3 days per week.

Responsibilities

• Multi-site regional support for ICF Northeast Mid-Atlantic locations, coordinating with local management.
• Manage facility improvement projects, space planning, occupancy and surrender processes.
• Oversee daily readiness, functionality, and condition of facilities including HVAC, security, health and safety.
• Support Facilities initiatives and collaborate across ICF lines of business and operations.
• Plan, coordinate, and track preventive maintenance and urgent repairs.
• Manage service contracts, negotiate terms, monitor performance of vendors and third parties.
• Liaise with landlords and property managers to resolve issues and ensure lease compliance.
• Ensure workplaces meet local safety, fire, and health regulations.

Skills

Multi-site coordination

Project coordination

Facility operations

Vendor management

Landlord relations

Safety compliance

Stakeholder communication

Problem solving

Spanish language

Education

Bachelor’s degree or equivalent

Job description

The Facilities Manager is responsible for ensuring that company facilities operate safely, efficiently, and productively. This role is the primary point of contact for facility operations, building maintenance, landlord relations, vendor oversight, workplace safety, and multi‑site coordination. The Facilities Manager also manages repairs and preventive maintenance, supports compliance requirements, and helps ensure each office remains fully operational and aligned with business needs.

Primary Responsibilities

• Multi‑site regional support: Support ICF Northeast Mid‑Atlantic (NEMA) locations, in partnership with local management to promote consistency, coordination, and operational alignment.
• Project Coordination: Ability to manage facility improvement projects, expansion and right‑sizing renovations, space planning initiatives, including occupancy and surrender processes.
• Facility operations: Oversee the daily readiness, functionality, and overall condition of facilities, including HVAC, security, health and safety, meeting coordination and other duties as assigned.
• Facilities Partner: Support Facilities initiatives, fostering strong collaboration across ICF lines of business and operations teams to drive unified and high‑impact outcomes.
• Maintenance and repairs: Plan, coordinate, and track routine preventive maintenance and urgent repairs to minimize business disruption.
• Vendor management: Manage service contracts, negotiate terms, monitor vendor performance, and oversee third‑party providers such as cleaning and canteen services to ensure quality and cost‑effectiveness.
• Landlord and property management relations: Serve as the primary liaison with building owners and property management teams to resolve facility issues, support lease compliance, and coordinate facility improvements.
• Compliance and safety: Help ensure workplaces meet applicable local safety, fire, and health regulations.

Work Schedule

Flexibility to travel, including multi‑day trips, with the ability to adjust schedules across different time zones and evolving project priorities. Hybrid – onsite 3 days per week. 365/24/7 on call as needed.

Basic Qualifications

At least 10 years of related facilities management experience or transferrable skills.

Preferred Skills/Experience

Bachelor’s degree or equivalent relevant experience.

Technical Knowledge and Core Skills

• Building systems knowledge: Understanding of HVAC, electrical, plumbing, security, and fire suppression systems.
• Communication and stakeholder engagement: Strong interpersonal skills to work effectively with landlords, contractors, vendors, and internal stakeholders at all levels.
• Problem‑solving: Ability to act decisively during facility emergencies, such as power outages or water leaks, to minimize business disruption.
• Language skills: Second language fluency in Spanish is a plus.

Professional Skills

• Strong time‑management and organizational skills in a fast‑paced environment.
• Proactive, dependable, and solution‑oriented, with the ability to adapt to shifting priorities.
• Excellent communication and collaboration skills across ICF teams and departments.
• Ability to work independently and collaboratively as part of a team.

Working at ICF

ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting‑edge technology to help clients solve their most complex challenges, navigate change, and shape the future. We can only solve the world's toughest challenges by building a workplace that allows everyone to thrive. We are an equal opportunity employer. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read ourEEO policy. We will consider for employment qualified applicants with arrest and conviction records. Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation, please [e-mail] we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more aboutworkplacediscriminationrights or our benefit offerings which are included in theTransparency in (Benefits) Coverage Act.

Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in‑person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process. However, we understand that some candidates may require accommodation that involves the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance [e-mail]. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.

Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position. The pay range for this position based on full‑time employment is: $98,187.00 - $166,919.00 Reston, VA (VA30)

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About ICF

ICF is a global consulting and technology services company with approximately 9,000 employees, but we are not your typical consultants. At ICF, business analysts and policy specialists work together with digital strategists, data scientists and creatives. We combine unmatched industry expertise with cutting‑edge engagement capabilities to help organizations solve their most complex challenges. Since1969, public and private sector clients have worked with ICF to navigate change and shape the future. Learn more at icf.com.