Facilities Manager

Exceptional Dental; New York (NY); On-site; USD 110,000 - 190,000; Full time

Job summary

Eastdil Secured Savills seeks a Facilities Manager to lead daily office operations and manage projects from planning to execution. You will oversee HVAC, electrical, and security systems, coordinate relocations, and ensure facilities meet quality and timeline standards.

The role requires 8+ years in facilities management, strong vendor management, and proficiency with MS Office and AV infrastructures. Occasional domestic travel is expected.

Qualifications

• 8+ years of experience in facilities management.
• Strong project management and organization skills.
• Excellent communication and interpersonal abilities.

Responsibilities

• Oversee daily facilities operations across offices.
• Manage renovations, moves, and relocations with minimal disruption.
• Coordinate installations and refurbishments, including AV systems.

Skills

Facilities management

Project management

Budgeting

Communication

Vendor management

Electric & mechanical systems

AV systems

MS Office

Tools

MS Office

AV equipment

Job description

Eastdil Secured Savills is the global real estate investment bank that uniquely combines commercial real estate and capital markets expertise. We provide truly independent advice with the mission to drive value for our clients through creative, actionable ideas and flawless execution. Our knowledge-driven team is comprised of remarkable people who are seamlessly connected across all levels and geographies, merging experience, expertise, and resources to deliver the best strategies from around the globe. With a focus on serving our clients, we thrive on collaboration to execute the world’s most dynamic transactions.

At Eastdil Secured Savills, we seek individuals who have the expertise, integrity and dedication needed to drive meaningful impact for our clients. We hire and advance based on merit and actively engage talent with diverse backgrounds and perspectives, fostering a culture of creativity and innovation throughout our company.

Description

We are seeking a Facilities Manager to join our team. The Facilities Manager will oversee the daily management and operations activities of our offices.

Essential Functions

• Own end-to-end internal production of transaction materials including printing, binding, assembling, and distributing pitch books, offering materials, presentations, and other client-facing resources - ensuring output meets the quality and timeline standards required to support transaction teams

• Serve as the accountable point of contact for all production requests from transaction teams, driving on-time, accurate, and professionally executed delivery while maintaining full oversight of supplies, equipment, and quality control standards

• Manages day-to-day facilities operations including troubleshooting HVAC, electrical and mechanical systems, security systems, and audio video platforms

• Maintains a flexible schedule to support frequent domestic travel to firm offices and project sites, at times with short notice

• Plans and coordinates all installations (telecommunications, heat, electricity etc.) and refurbishments

• Ensures proper functioning of our offices through ongoing inspection and maintenance

• Plans, budgets, and schedules facility modifications, including estimates on equipment, labor, materials and other related costs

• Manages renovations, maintenance & repairs, signage and infrastructure upgrades

• Provides oversight of printing equipment, vendors and devices, including vendor management & service of equipment

• Provides direction to vendors and service providers as required to ensure excellent coordination/execution of work within the office with minimal disruption

• Manages staff moves, renovations and relocations on all levels and assist in the occasional moving of equipment and/or furniture

• Updates the floor plans in connection with the global Facilities & Tech teams

• Coordinates meetings with necessary internal stakeholders in relation to facilities management and manages executive reporting on the same

• Provides oversight for implementation of AV systems and troubleshoots all issues

• Oversees the set-up of AV technologies for offsite events

• Works with global tech team to troubleshoot communication & collaboration platforms (e.g., Microsoft Teams, Zoom, etc.)

• Performs research on facilities-related technical problems and suggest the right upgrades, repairs, and replacements as necessary

Education and Qualifications

• 8+ years’ experience in facilities management

Experience, Skills and Competencies Required

• Excellent communication and interpersonal skills

• Strong project management skills

• Strong time management skills, organizational skills, work ethic, initiative, sense of urgency, and attention to detail

• Self-motivated with the ability to manage multiple tasks and effectively meet deadlines

• Experience in space planning, move coordination and/or workplace solutions

• Strong knowledge of facilities machines and equipment

• Good understanding of the technical features of plumbing, carpentry, and electrical systems

• Experience installing, repairing, and troubleshooting AV infrastructures and office equipment

• Financial services industry experience

• Advanced proficiency in all areas of MS Office and related work tools

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Eastdil Secured Savills (“ESS”) is an equal opportunity employer. All employment decisions are made without regard to any characteristic protected by applicable federal, state, or local law. ESS will provide reasonable accommodations to applicants and candidates upon request, consistent with applicable law. Applicants who require an accommodation to participate in the application or interview process should contact [e-mail].

ESS will not sponsor visas for these positions and will not hire individuals whose work eligibility is based on, for example, F-1 or other student visa status. In addition, not only must candidates be able to work in the United States without sponsorship when hired, they must maintain the ability to work in the U.S. without sponsorship throughout their employment.