Facilities Manager

Eastdil Secured; Charlotte (NC); On-site; USD 70,000 - 100,000; Full time

Job summary

Eastdil Secured, a leading independent commercial real estate investment bank, seeks a Facilities Manager to oversee daily office operations across our U.S. offices.

The role involves managing HVAC, electrical, mechanical systems, AV platforms, vendor oversight, and space planning to ensure efficient, disruption-free environments. The candidate will coordinate relocations, manage budgets, and collaborate with global Tech teams on communications platforms.

Qualifications

• 5+ years’ experience in facilities management.
• Experience in space planning, move coordination and/or workplace solutions.
• Strong knowledge of facilities machines and equipment.
• Advanced proficiency in Microsoft Office and related tools.

Responsibilities

• Manages day-to-day facilities operations including HVAC, electrical and mechanical systems, security and AV platforms.
• Coordinates installations and refurbishments with a focus on minimal disruption.
• Plans, budgets and schedules facility modifications and costs.
• Oversees renovations, maintenance, repairs, signage and infrastructure upgrades.
• Manages vendor relationships and service of equipment.

Skills

Communication

Time management

Organization

Attention to detail

Self-motivated

Move coordination

Workplace solutions

MS Office

Financial services experience

Tools

MS Office

Job description

Eastdil Secured is the largest independent commercial real estate investment bank in the world, by volume, with nearly $3 trillion in completed transactions over the past 15 years. We uniquely combine commercial real estate and capital markets expertise to provide clients with advisory services and investment strategies for all major markets, transaction types, and asset classes. As a privately held firm with significant employee investment, we thrive on our intelligence-driven team, state-of-the-art technology, and collaboration across 21 offices and 3 continents. Our collective experience, expertise, and resources provide us with the ability to successfully execute the world’s most impactful transactions in the capital markets.

At Eastdil Secured, we seek individuals who have the expertise, integrity and dedication needed to drive meaningful impact for our clients. We hire and advance based on merit and actively engage talent with diverse backgrounds and perspectives, fostering a culture of creativity and innovation throughout our company.

We are seeking a Facilities Manager to join our team. The Facilities Manager will oversee the daily management and operations activities of our offices.

Essential Functions

• Manages day-to-day facilities operations including troubleshooting HVAC, electrical and mechanical systems, security systems, and audio video platforms
• Maintains a flexible schedule to support frequent domestic travel to firm offices and project sites, at times with short notice
• Plans and coordinates all installations (telecommunications, heat, electricity etc.) and refurbishments
• Ensures proper functioning of our offices through ongoing inspection and maintenance
• Plans, budgets, and schedules facility modifications, including estimates on equipment, labor, materials and other related costs
• Manages renovations, maintenance & repairs, signage and infrastructure upgrades
• Provides oversight of printing equipment, vendors and devices, including vendor management & service of equipment
• Provides direction to vendors and service providers as required to ensure excellent coordination/execution of work within the office with minimal disruption
• Manages staff moves, renovations and relocations on all levels and assist in the occasional moving of equipment and/or furniture
• Updates the floor plans in connection with the global Facilities & Tech teams
• Coordinates meetings with necessary internal stakeholders in relation to facilities management and manages executive reporting on the same
• Provides oversight for implementation of AV systems and troubleshoots all issues
• Oversees the set-up of AV technologies for offsite events
• Works with global tech team to troubleshoot communication & collaboration platforms (e.g., Microsoft Teams, Zoom, etc.)
• Perform research on facilities-related technical problems and suggest the right upgrades, repairs, and replacements as necessary

Education and Qualifications

• 5+ years’ experience in facilities management

Experience, Skills and Competencies Required

• Excellent communication and interpersonal skills
• Strong time management skills, organizational skills, work ethic, initiative, sense of urgency, and attention to detail
• Self-motivated with the ability to manage multiple tasks and effectively meet deadlines
• Experience in space planning, move coordination and/or workplace solutions
• Strong knowledge of facilities machines and equipment
• Good understanding of the technical features of plumbing, carpentry, and electrical systems
• Experience installing, repairing, and troubleshooting AV infrastructures and office equipment
• Financial services industry experience
• Advanced proficiency in all areas of MS Office and related work tools

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Eastdil Secured (“ES”) is an equal opportunity employer. All employment decisions are made without regard to any characteristic protected by applicable federal, state, or local law. ES will provide reasonable accommodations to applicants and candidates upon request, consistent with applicable law. Applicants who require an accommodation to participate in the application or interview process should contact [e-mail].

ES will not sponsor visas for these positions and will not hire individuals whose work eligibility is based on, for example, F-1 or other student visa status. In addition, not only must candidates be able to work in the United States without sponsorship when hired, they must maintain the ability to work in the U.S. without sponsorship throughout their employment.