Facilities Manager

Flagstaff Athletic Club; Flagstaff (AZ); On-site; USD 85,000 - 110,000; Full time

Job summary

Flagstaff Athletic Club is seeking a Facilities Manager to lead maintenance and custodial teams, ensuring safe, efficient, and compliant facility operations. The role involves strategic planning, budget control, and coordination with departments to optimize space and performance.

The ideal candidate will have a strong background in building systems, CMMS, and leadership, with a focus on proactive maintenance and continuous improvement.

Qualifications

• Bachelor's degree or higher in a relevant field.
• Minimum 5 years in facilities management leadership.
• Experience with budget management and cost control.
• Experience coordinating with contractors and service providers.

Responsibilities

• Develop and implement comprehensive maintenance programs for efficient facility operations.
• Coordinate and oversee HVAC, plumbing, electrical, and structural maintenance.
• Lead a team of maintenance and custodial staff; provide training and evaluations.
• Manage relationships with contractors and negotiate service contracts.
• Ensure safety protocols and regulatory compliance; conduct drills and training.

Skills

Leadership

Organizational skills

Project management

Building systems knowledge

CMMS proficiency

Interpersonal skills

Communication

Education

Bachelor's degree in Facilities Management or related field

Facilities management certifications (plus)

Job description

I. POSITION OVERVIEW:

The Facilities Manager is responsible for overseeing and managing the overall maintenance, cleanliness and functionality of our facilities. This role involves strategic planning, coordination of maintenance activities, and ensuring a safe and efficient working environment. The Facilities Manager will lead a team of maintenance and custodial professionals while collaborating with all other departments to achieve organizational goals.

II. RESPONSIBILITIES:

A. Facilities Maintenance:

• Develop and implement comprehensive maintenance programs to ensure the efficient operation of all facilities.
• Conduct regular inspections to identify areas requiring maintenance or improvement.
• Coordinate and oversee repair and maintenance activities, including HVAC, plumbing, electrical, and structural components.
• Manage relationships with external contractors and service providers.

B. Safety and Compliance:

• Implement and enforce safety protocols to ensure a secure working environment for all employees.
• Stay current with local, state, and federal regulations related to facilities management and ensure compliance.
• Conduct regular safety drills and training sessions for staff.

C. Budget Management:

• Develop and manage the facilities budget, ensuring cost-effectiveness and resource optimization.
• Obtain competitive bids for services and negotiate contracts to maximize value.

D. Space Planning and Utilization:

• Collaborate with various departments to optimize space utilization.
• Plan and coordinate office relocations or reconfigurations.
• Lead and manage a team of maintenance and custodial staff.
• Provide training, mentorship, and performance evaluations for team members.
• Foster a positive and collaborative work environment.

F. Emergency Response:

• Develop and maintain emergency response plans for various scenarios.
• Act as the primary point of contact during facility-related emergencies.

III. QUALIFICATIONS:

A. Education:

• Bachelor's degree in Facilities Management, Business Administration, or a related field.
• Relevant certifications in facilities management are a plus.

B. Experience:

• Proven experience in facilities management, with a minimum of 5 years in a leadership role.
• Demonstrated experience in budget management and cost control.

C. Skills:

• Strong leadership and interpersonal skills.
• Excellent organizational and project management abilities.
• Knowledge of building systems, codes, and regulations.
• Proficiency in computerized maintenance management systems (CMMS).

D. Communication:

• Effective verbal and written communication skills.
• Ability to communicate complex technical information to non-technical stakeholders.

IV. PERSONAL ATTRIBUTES:

• Proactive problem solver with a solution-oriented mindset.
• Detail-oriented with a commitment to high standards.
• Ability to work collaboratively and diplomatically across departments.
• Flexibility to respond to emergencies outside of regular working hours.