Facilities Manager

Stphilips1600; Dallas, Northern (TX, KY); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Paylocity, headquartered in Dallas, TX, seeks a Facilities Manager to oversee the campus operations, including maintenance, janitorial services, transportation, and safety programs. The role reports to the Chief Operations Officer and requires directing a team and coordinating with vendors to keep facilities running smoothly for employees and guests.

You will plan daily activities, monitor budgets, and ensure compliance with safety standards while fostering a service-oriented culture aligned

Qualifications

• Minimum 7 years of related facilities management experience with supervisory responsibilities.
• Bachelor’s degree in a related field preferred.
• Excellent communication and leadership skills.
• Strong ability to interpret budgets and financial data.
• Proficient with Microsoft Office and reporting tools.

Responsibilities

• Oversee janitorial services and grounds maintenance.
• Manage daily operations and coordinate projects.
• Ensure safety, security, and compliance across facilities.
• Develop reports on maintenance, budgets, and capital projects.
• Lead vendor contracts and service level agreements.

Skills

Microsoft Office proficiency

Communication skills

Leadership & supervision

Task prioritization & delegation

Operations & production management

Financial data interpretation

Reporting & budgeting

Vendor contract management

Interpersonal skills

Facilities coordination

Education

High school diploma + 7 years of supervision

Bachelor’s degree in related field

Job description

Description

Job Title: Manager of Facilities

Department: Facilities

Job Category: Fulltime

FLSA: Exempt

Payroll: Salaried (Bi-weekly)

Hours: 7:00 a.m. to 4:00 p.m. (Mon- Fri); some evenings and weekends

Reports to: Chief Operations Officer

General Summary

The Facilities Manager reports to the Chief Experience Officer (CXO) and is responsible for all aspects of campus physical plant activities that affect the experience of employees, students, and guests. The responsibilities include overseeing janitorial services, building and grounds maintenance, transportation, school nutrition, and safety/security matters. The facilities manager will plan and manage the daily operations of the organization to ensure goals and objectives are achieved.

Required Skills and Experience

• Proficient in Microsoft Office products


• Excellent written and verbal communication skills.


• Strong supervisory and leadership skills.


• Ability to prioritize tasks and delegate when appropriate.


• Extensive knowledge of operations and production management.


• Ability to interpret financial data as needed to set production goals.


• Proficient with Microsoft Office Suite or related software as needed to maintain reports, records, and


• budgets.


• Experience using multi-line telephone system


• Excellent written, oral communication and interpersonal skills


• Ability to connect with diverse people and organizations


• Experience managing the organizations type of facilities, equipment, and events preferred

Ability to fully embody organizational Core Values

• Servant-heart: Displays Christ-like character


• Respectful: Treats all with dignity


• Trustworthy: Behaves and speaks in a manner that builds trust


• Pursing Excellence: Stives to be better both individually, organizationally and in the community


• Collaborative: Works well with others


• Dedicated: Works hard, passionately invests in ministry

Supervisory Responsibilities

• Hires, supervises, and trains employees in the facilities management department.


• Oversees the day-to-day workflow, scheduling, and assignments of the department.


• Conducts performance evaluations that are timely and constructive.


• Handles discipline and termination of employees as needed and in accordance with company policy.

Duties and Responsibilities

• Their duties include negotiating contracts with service providers, inspecting facilities to meet safety regulations and coordinating renovations and updates.


• Maintaining day-to-day operations of facilities, such as delegating or completing maintenance orders


• Creating reports on maintenance, repairs, safety and other occurrences for supervisors and other relevant staff


• Preparing facilities for changing weather conditions


• Monitoring the safety and cleanliness of interior and exterior areas, such as offices, conference rooms, parking lots and outdoor recreation spaces


• Performing routine maintenance on facilities and making repairs as needed


• Scheduling routine inspections and emergency repairs with outside vendors


• Plans and organizes daily activities related to production and operations.


• Measures productivity by analyzing performance data, financial data, and activity reports.


• Coordinates with other support departments to ensure successful production operations.


• Determines labor needs to meet production goals.


• Assists with budget preparation for operations unit.


• Assists with, or prepares and updates, organizations operations manual and policies.


• Performs other related duties as required.

Requirements

Education

• High School diploma with minimum of 7 years of directly related experience and supervising support staff


• Bachelor’s degree with 3 years of experience managing and supervising support staff.

Job Specification

The list of Requirements, Duties, Responsibilities is not exhaustive but is merely the most accurate list for the current job. Management reserves the right to revise the job description and to require that other tasks be performed when the circumstances of the job change (for example, emergencies, changes in personnel, workload or technical development).

Work Environment and Physical Demands

• Position requires extensive management by walking around with some degree of standing and/or sitting at a desk.


• Extended periods of standing may be required depending on event.


• Normal physical activity including some bending, pushing, pulling, and lifting as applicable to facilities, grounds, and maintenance. jobs.