Facilities Manager

BUILD Chicago; Chicago (IL); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

401(k) w/ 2% match

Medical, Dental and Vision

Life Insurance

Company Paid Short-Term Disability

Paid Vacation

Wellness Days

Flexible Spending Account

Job summary

BUILD Chicago is seeking a Facilities Manager to oversee buildings, grounds, and equipment, ensuring a safe, healthy, and welcoming environment for staff and the public. The FM reports to the Director of Operations and coordinates maintenance, repairs, and new construction projects.

This full-time role requires five years in facility management, supervisory experience, and strong communication. You will manage subcontractors, budgeting, health and safety programs, and ensure compliance with

Qualifications

• Five years of related work experience in facility management, repair and grounds.
• Two years of lead/supervisory experience.
• Valid Driver’s License and evidence of insurability.
• Excellent written, verbal communication and interpersonal skills.
• Experience with cost estimation of remodeling and facilities improvement projects.
• Experience coordinating with construction managers, engineers and contractors.

Responsibilities

• Develop and maintain a buildings and grounds maintenance program with inspections and work orders.
• Coordinate maintenance, repairs, remodeling, renovation and new construction across all BUILD buildings.
• Decide whether work is done by staff or subcontractors and manage subcontractor services.
• Develop recommendations for capital outlay needs.
• Determine staffing needs for facilities and oversee staff performance.

Skills

Excellent communication

Team leadership

Contractor coordination

Budgeting

Health and safety

Job description

Description

The Facilities Manager (FM) maintains and oversees BUILD’s buildings, grounds, and equipment to ensure efficient operations. The (FM) purpose is to manage the BUILD facilities to ensure the effective usage of the facilities in a safe, healthy, and welcoming atmosphere for staff and the public. Areas of responsibility include all the buildings and grounds BUILD owns, leases, indoor/outdoor, BUILD vehicles and public areas during events. The (FM) reports directly to the Director of Operations.

Facilities Manager (FM) (Full-time, 40 hours Exempt)

• Develop and maintain a buildings and grounds maintenance program using schedules of periodic comprehensive inspections and work orders
• Facilitate the planning, coordinating, budgeting, implementing, and directing the maintenance, repairs, remodeling, renovating and new construction projects of all buildings
• Coordinate a process of deciding whether the work will be completed by company staff and/or sub-contractors
• Obtain the services of sub-contractors as needed. Coordinate their work with company needs and monitor their performance
• Develops recommendations for capital outlay needs and requirements
• Determines facilities and cleaning staffing needs and requirements. Supervises, directs, and evaluates their work in maintaining the facilities
• Develops and maintains a manual of building functions and maintains a log of building repairs and maintenance
• Maintains required documentation of building functions as required
• Performs emergency and planned maintenance and repairs within capacity; responds effectively
• Manage inventory and maintenance of operational equipment, grounds equipment, power tools, cleaning supplies, cleansing agents and disinfectants
• Coordinates the shoveling/plowing of snow and maintenance activities of all parking lots and driveways
• Monitors and oversees all material abatement and/or air quality testing, removal, or improvement activities
• Plans and oversees all Health and Safety projects; reviews, updates, revises, and communicates Emergency and Crisis Management Plan.
• Knowledge to maintain and perform all maintenance requirements to provide a safe facility
• Knowledge of the operation of building systems, security systems, HVAC systems, refrigeration, plumbing and electrical work
• Ability to work all hours and in all-weather to provide access to the building
• Knowledge of fundamentals, concepts and processes of planning and contracting out major renovation and new construction projects
• Knowledge of Federal and state codes, regulations, laws and guidelines for health, safety building and construction requirements.
• Ability to transport self among buildings and events
• Knowledge of procurement techniques, e.g., bid work, preparing project specifications, pricing, and ordering
• Ability to effectively communicate and build relationships with a wide variety of constituents including teens, parents, health and human service professionals, community leaders, teachers, and school leaders
• Ability to manage and balance multiple projects
• Other duties as assigned

Requirements

• At least five years of related work experience in facility management, repair and grounds required
• At least two years of lead/supervisory experience
• Valid Driver’s License and Evidence of Insurability
• Excellent written, verbal communication and interpersonal skills
• Experience working effectively with construction managers, engineers and contractors in all phases of construction or remodeling projects
• Experience with cost estimation of remodeling and facilities improvement projects
• Experience designing and implementing preventative maintenance programs

Benefits

• 401(k) w/ 2% match
• Medical, Dental and Vision
• Life Insurance
• Company Paid Short-Term Disability
• Paid Vacation
• Wellness Days
• Flexible Spending Account

This organization reserves the right to revise or change job duties and responsibilities as the need arises. This job description does not constitute a written or implied contract of employment.

BUILD, Inc., does not discriminate on the basis of race, color, religion, sex, citizenship, ethnic or national origin, age, disability, medical status, military status, veteran status, marital status, sexual orientation, gender identity or expression, genetic information, ancestry, or any legally protected status. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits and training.

American with Disabilities Act (ADA) Statement: External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job specific functions (listed within each job responsibility) either unaided or with the assistance of a reasonable accommodation to be determined by the organization on a case-by-case basis.