Facilities Manager

BUILD inc; Chicago (IL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

401(k) w/ 2% match

Medical, Dental and Vision

Life Insurance

Company Paid Short-Term Disability

Paid Vacation

Wellness Days

Flexible Spending Account

Job summary

BUILD, Inc. is seeking a Facilities Manager to oversee the company’s buildings, grounds, and equipment, ensuring safe, healthy, and welcoming facilities for staff and the public. The FM reports to the Director of Operations and will lead maintenance programs, budgeting, and subcontractor coordination.

Ideal candidates have extensive facilities management experience, strong leadership, and proven ability to manage multiple projects and safety programs across all BUILD properties and events.

Qualifications

• Five years of facility management experience required.
• Two years in a lead/supervisory role.
• Valid Driver’s License and proof of insurability.
• Strong written and verbal communication skills.
• Experience coordinating with contractors and vendors.
• Experience developing preventive maintenance programs.

Responsibilities

• Develop and maintain a buildings and grounds maintenance program with inspections and work orders.
• Plan, coordinate, budget, implement and direct maintenance, repairs, and renovations.
• Decide whether work is done internally or by subcontractors.
• Hire and coordinate subcontractors; monitor performance.
• Recommend capital outlay needs and requirements.
• Determine staffing needs and supervise facilities staff.
• Maintain manuals and logs of building operations and repairs.
• Keep required documentation for building functions.
• Perform planned and emergency maintenance within capacity.
• Manage equipment, tools, cleaning supplies, and inventory.
• Coordinate snow removal and parking lot maintenance.
• Oversee environmental health and safety projects and emergency plans.

Skills

Facilities Management

Leadership

Budgeting

Vendor Management

Maintenance Scheduling

Health & Safety

Job description

Description

Facilities Manager (FM) (Full-time, 40 hours Exempt)

The Facilities Manager (FM) maintains and oversees BUILD’s buildings, grounds, and equipment to ensure efficient operations. The (FM) purpose is to manage the BUILD facilities to ensure the effective usage of the facilities in a safe, healthy, and welcoming atmosphere for staff and the public. Areas of responsibility include all the buildings and grounds BUILD owns, leases, indoor/outdoor, BUILD vehicles and public areas during events. The (FM) reports directly to the Director of Operations.

Responsibilities/duties includes but are not limited to:

• Develop and maintain a buildings and grounds maintenance program using schedules of periodic comprehensive inspections and work orders
• Facilitate the planning, coordinating, budgeting, implementing, and directing the maintenance, repairs, remodeling, renovating and new construction projects of all buildings
• Coordinate a process of deciding whether the work will be completed by company staff and/or sub-contractors
• Obtain the services of sub-contractors as needed. Coordinate their work with company needs and monitor their performance
• Develops recommendations for capital outlay needs and requirements
• Determines facilities and cleaning staffing needs and requirements. Supervises, directs, and evaluates their work in maintaining the facilities
• Develops and maintains a manual of building functions and maintains a log of building repairs and maintenance
• Maintains required documentation of building functions as required
• Performs emergency and planned maintenance and repairs within capacity; responds effectively
• Manage inventory and maintenance of operational equipment, grounds equipment, power tools, cleaning supplies, cleansing agents and disinfectants
• Coordinates the shoveling/plowing of snow and maintenance activities of all parking lots and driveways
• Monitors and oversees all material abatement and/or air quality testing, removal, or improvement activities
• Plans and oversees all Health and Safety projects; reviews, updates, revises, and communicates Emergency and Crisis Management Plan.
• Knowledge to maintain and perform all maintenance requirements to provide a safe facility
• Knowledge of the operation of building systems, security systems, HVAC systems, refrigeration, plumbing and electrical work
• Ability to work all hours and in all-weather to provide access to the building
• Knowledge of fundamentals, concepts and processes of planning and contracting out major renovation and new construction projects
• Knowledge of Federal and state codes, regulations, laws and guidelines for health, safety building and construction requirements.
• Ability to transport self among buildings and events
• Knowledge of procurement techniques, e.g., bid work, preparing project specifications, pricing, and ordering
• Ability to effectively communicate and build relationships with a wide variety of constituents including teens, parents, health and human service professionals, community leaders, teachers, and school leaders
• Ability to manage and balance multiple projects
• Other duties as assigned

Requirements

• At least five years of related work experience in facility management, repair and grounds required
• At least two years of lead/supervisory experience
• Valid Driver’s License and Evidence of Insurability
• Excellent written, verbal communication and interpersonal skills
• Experience working effectively with construction managers, engineers and contractors in all phases of construction or remodeling projects
• Experience with cost estimation of remodeling and facilities improvement projects
• Experience designing and implementing preventative maintenance programs

Benefits:

• 401(k) w/ 2% match
• Medical, Dental and Vision
• Life Insurance
• Company Paid Short-Term Disability
• Paid Vacation
• Wellness Days
• Flexible Spending Account

This organization reserves the right to revise or change job duties and responsibilities as the need arises. This job description does not constitute a written or implied contract of employment.

BUILD, Inc., does not discriminate on the basis of race, color, religion, sex, citizenship, ethnic or national origin, age, disability, medical status, military status, veteran status, marital status, sexual orientation, gender identity or expression, genetic information, ancestry, or any legally protected status. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits and training.

American with Disabilities Act (ADA) Statement:

External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job specific functions (listed within each job responsibility) either unaided or with the assistance of a reasonable accommodation to be determined by the organization on a case-by-case basis.