Facilities Manager

Lifelong Learning Administration Corporation; California (MO); Remote; USD 78,000 - 100,000; Full time

Job summary

A leading organization is seeking a Facilities Manager to oversee facility operations, ensuring compliance with safety regulations and providing a safe environment for students and staff. This role involves developing policies, managing contracts, and collaborating with school administrators. The ideal candidate will have a strong background in facilities management and excellent communication skills.

Qualifications

• 3+ years of experience in facilities management, preferably in an educational setting.
• 1 year of leadership and management experience preferred.

Responsibilities

• Manage day-to-day facility operations and maintenance activities.
• Develop and implement effective facility management policies and procedures.
• Coordinate with contractors and suppliers for facility management.

Skills

Critical thinking

Customer service

Communication

Education

Bachelor’s degree in Facilities Management

2 years of relevant work experience

Tools

MS Office

Job description

Job Details

Job Location: REMOTE - CA

Position Type: Regular Full-Time

Salary Range: $78,750.00 - $99,750.00

Job Shift: Day

Job Category: Classified

Description

LIFELONG LEARNING ADMINISTRATION CORPORATION (LLAC)

Full Time, Monday - Friday

This position offers a hybrid/remote work arrangement.

Successful candidates must reside in Texas and be willing to travel up to 50% of the time for this full-time role.

Help Us Change Lives

We live by the motto that “There is a Student in Front of Everything We Do,” and we are very passionate about it. Do you have a passion to work with students? If so, then this is an exciting opportunity for you! You’ll have the opportunity to work with a diverse group of students supporting their growth and development. Remember the person who made a difference in your life? Now it’s your turn.

Learn more about us at https://learn4life.org/

How You Will Make an Impact

The Facilities Manager is responsible for the design, development, and implementation of facilities-related policies, programs, and procedures. This position oversees and manages the day-to-day facility operations, coordinating maintenance and repair activities, plumbing, electrical, and security systems, ensuring compliance with safety regulations, and providing a clean, functional, and safe environment for students, staff, and visitors. The Facilities Manager works closely with school administrators, staff, and external vendors to achieve these objectives.

Responsibilities/Duties

• Develop and implement effective facility management policies, procedures, and systems.
• Prepare, solicit, and analyze bids from vendors, negotiate terms of agreement, and recommend contract terms and vendor performance to ensure compliance. Prepare bids and contracts for construction and facility acquisitions.
• Evaluate and negotiate contracts with vendors, contractors, and service providers to ensure high-quality and cost-effective services.
• Assist in the search for new locations, including conducting demographic and dropout rate reports.
• Oversee the day-to-day operations of all facilities, including building maintenance, custodial services, security, and groundskeeping.
• Monitor and evaluate facility conditions, identify areas for improvement, and develop action plans to address deficiencies.
• Coordinate with contractors, suppliers, and service providers to ensure timely and cost-effective facility management.
• Review leases, manage CUP submissions, and oversee build-outs with contractors and architects.
• Collaborate with school administration on the design of new facility layouts.
• Provide the highest level of customer service and support, finding the best solutions in resolving day-to-day problems and issues presented by employees, clients, and vendors.
• Ensure regular inspections of facilities to guarantee they are well-maintained and OSHA compliant.
• Maintain accurate records of maintenance activities, equipment inventories, and warranties.
• Maintain accurate records of expenditures, invoices, and financial reports related to facility operations.
• Perform work within company timelines and ensure high availability to respond to inquiries promptly.
• Participate in staff meetings or training as assigned.
• Perform administrative duties and responsibilities as assigned, which may be modified over time.

Qualifications

Knowledge, Skills, Abilities:

• Strong knowledge of building systems, maintenance practices, and regulatory requirements.
• Knowledge of laws, regulations, policies, and procedures relevant to the role.
• Understanding of the organization’s culture, business units, services, and products.
• Ability to interpret and apply laws, regulations, policies, and procedures.
• Critical thinking skills to identify strengths and weaknesses of solutions or approaches.
• Ability to analyze business data and information to identify underlying principles or facts.
• Decision-making skills to solve problems and evaluate results.
• Ability to work under tight deadlines and handle multiple requests.
• Self-sufficient, resourceful, and committed to excellent customer service.
• Strong attention to detail and record-keeping skills.
• Excellent verbal, written, and interpersonal communication skills.

Minimum Qualifications:

• Bachelor’s degree in Facilities Management, Engineering, or related field, or 2 years of relevant work experience.
• 3+ years of experience in facilities management, preferably in an educational setting.
• 1 year of leadership and management experience preferred.
• Knowledge of project management and program development is a plus.
• Professional certification is a plus.
• Strong autonomy, reliability, and responsibility.
• Proficient in MS Office and other technology applications.
• Ability to travel as required.
• Ability to lift, carry, push, and pull objects weighing up to 25 pounds.

Physical Requirements:

• High workflow management and project coordination demands.
• Finger dexterity for typing and small movements.
• Effective communication skills.
• Average hearing and visual abilities.
• Frequent multi-tasking and changing priorities.
• Prolonged sitting at a desk and working on a computer.
• Working in a low to moderate noise environment with deadlines.