Facilities Management Coordinator

African-American Credit Union Coalition; Columbus (OH); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k) matching

Health benefits

Paid time off

Wellness program

Job summary

Corporate One Federal Credit Union in Columbus, OH, is seeking a Facilities Management Coordinator to support daily operations, oversee mailroom, office equipment, vendor coordination, inventory, events, access control, and general upkeep.

You will partner with the Facilities team to keep the workplace professional, welcoming, and efficient, handling repairs, supplies, and logistics to ensure smooth day-to-day experiences for employees and visitors.

Qualifications

• High school diploma required.
• Two years in an office or clerical environment preferred.
• Mailroom or copy center experience preferred.
• Must have a valid driver’s license and be insurable for company vehicles.
• Ability to lift up to 35 pounds and move up to 75 lbs with a cart.
• Proficient in Microsoft Word and Excel.

Responsibilities

• Oversee vendors performing maintenance and respond to issues as needed.
• Maintain onsite company vehicles, logs, and upkeep.
• Process incoming/outgoing mail and shipments; label and allocate items.
• Coordinate catering for board meetings, internal events and initiatives.
• Stock office supplies, furniture, equipment, and kitchen items; reconcile invoices.
• Support building security badge administration and access reporting in coordination with Facilities, Risk, and IT.
• Light housekeeping and minor repairs; assist with department administrative tasks.
• Flexible to perform other duties and projects as assigned.

Skills

MS Word

MS Excel

Driver's license

Problem solving

Customer service

Education

High school diploma

Job description

Join our team as a Facilities Management Coordinator!

Are you a hands‑on problem solver with a passion for keeping things running smoothly? Do you thrive in a dynamic environment where no two days are the same? We’re looking for a Facilities Management Coordinator to support the daily operations of our headquarters, ensuring our workplace remains professional, welcoming, efficient, and well‑maintained.

In this role, you will serve as a key resource for a wide range of facilities and workplace services, including mailroom operations, office equipment support, vendor coordination, inventory management, event and meeting logistics, building access administration, and general facility upkeep. You will also work closely with the Facilities team to help maintain our building, support employees and visitors, and ensure day‑to‑day operations run seamlessly. Whether you are coordinating a delivery, preparing for a board meeting, troubleshooting a copier, stocking office supplies, or assisting with minor repairs, your work will directly impact the daily experience of everyone in the building.

This position will work from our office in Columbus, Ohio.

What You’ll Do

• Assists the AVP, Facilities Management in overseeing vendors performing preventative maintenance, equipment repairs, alarm calls, and special projects. Takes initiative as needed to contact vendors to address maintenance issues.
• Assists in maintaining onsite company vehicles, ensuring required maintenance is completed and logs are current and accurate.
• Prepares copy center and document imaging requests accurately and in a timely manner; troubleshoots office equipment (copiers, printers, mail machines) and coordinates with vendors for resolution.
• Processes incoming and outgoing mail and shipments, including logging deliveries, distributing items, and ensuring proper labeling and departmental chargebacks.
• Serves as a primary point of contact for catering logistics, including board meetings, internal events, and company initiatives such as Connection week.
• Orders, stocks, and inventories office supplies, furniture, equipment, business cards, and kitchen supplies; reconciles invoices for AVP approval and researches cost-effective products and services.
• Supports building security badge administration, including issuing, tracking, auditing, deactivating, and reporting on access credentials in coordination with Facilities, Risk, and IT.
• Maintains kitchen and common areas by restocking supplies and performing light housekeeping duties (e.g., dishwasher use, surface cleaning).
• Provides backup support to other Facilities team members, including assisting with minor repairs (furniture, plumbing, electrical fixtures) and department administrative tasks.
• Flexible to perform other duties and projects as assigned.

Qualifications

• Education: High school diploma required.
• Experience: Two years in an office or clerical environment preferred. Experience working in a mailroom or copy center preferred. Experience operating office equipment (printers, copiers, and mail machines) preferred.
• Specific Job Knowledge and Skills Required: Basic knowledge of building systems and maintenance practices preferred. Must possess a valid driver’s license and must be insurable for operating company vehicles. Ability to lift up to 35 pounds and transport/guide up to 75 lbs of material on a cart. Strong organizational, problem‑solving, and customer service skills.
• Technology Skills Required: Proficiency in Microsoft Word and Excel required.
• Required Competencies & Values: Competency performance expectations are commensurate with position and include change readiness, communication, continuous learning and improvement, creative thinking and problem solving, and ownership and accountability. Organizational Values include value everyone, do the right thing, be a team player, think outside the box and be your best.

Benefits

• Competitive Compensation & Benefits: Corporate One offers competitive compensation, a generous 401(k) matching contribution, and quality health and ancillary benefits.
• Work Life Balance: Generous PTO (Paid Time Off) starting with 4 weeks/year, 11 paid holidays, and paid parental leave.
• Learning and Development: We provide a full library of online training as well as group and individual training, a mentoring program, and business coaching, all focused toward helping you grow and be successful.
• Additional Benefits Too Cool to Not Mention: Ongoing special events throughout the year, tuition reimbursement, pet insurance, wellness program and more!

Corporate One Federal Credit Union is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.