Facilities & Maintenance Project Manager

Smart & Final; Commerce (CA); On-site; USD 90,000 - 110,000; Full time

Job summary

Smart & Final is seeking an experienced Facilities & Maintenance Project Manager for its Store Support Center located at 600 Citadel Drive, Commerce, CA. This role oversees new facilities and maintenance projects, ensuring completion in line with corporate policies and strategic plans.

Responsibilities include site inspections, coordinating with architects and contractors, managing budgets and schedules, handling change orders, punch-list and turnover activities, and ensuring proper

Qualifications

• Bachelor's degree from an accredited four-year college or university and five to ten years related facilities/maintenance administration experience.
• Construction Project Management Certification or similar certifications are desirable.
• Must be PC proficient and available for overnight travel to facilities and maintenance sites.

Responsibilities

• Perform initial and ongoing site inspections and coordinate with contractors to ensure plans, schedule and budget adherence.
• Develop preliminary estimated costs for new sites including on-site and off-site improvements.
• Coordinate with architect and Store Design to validate building plans meeting local requirements before permits.
• Review facilities estimates for conformance to budgets and manage project paperwork.
• Coordinate between General Contractor and internal departments to ensure timely installation and turnover.
• Manage punch-list, warranty walk-throughs, change orders, and close-out documentation.

Skills

Budget management

Project coordination

Vendor coordination

Construction knowledge

Quality control

Documentation

Overnight travel

Education

Bachelor's degree (B.A. or B.S.) from an accredited four-year college or university

Job description

Facilities & Maintenance Project Manager

Store Support Center

We are searching for an experienced Facilities & Maintenance Project Manager for our Store Support Center located at 600 Citadel Drive, Commerce, CA, 90040.

SUMMARY

Manages the new facilities and maintenance projects to ensure an orderly completion of projects in accordance with all existing corporate and departmental policies and procedures, as well as strategic development plans.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Performs other duties as assigned or required.

• Responsible for initial and on-going physical inspection of the job sites as well as meetings with contractors as necessary to insure adherence to plans, specifications, schedule, and budget. Quality of the final project and timely completion is a MAJOR responsibility of the Facilities & Maintenance Project Manager. Has complete authority to control quality of facilities and maintenance as per good facilities and maintenance techniques in adherence to plans and specifications.
• Participates in developing preliminary estimated costs for new sites being considered for development, including all expected costs for building on-site and off-site improvements.
• Coordinates with the architect and Store Design to ensure that the building plans are correct and modified to meet local requirements prior to submission for building permit or distribution to general contractors for bidding a specific job.
• Reviews and analyzes facilities and maintenance estimates for conformance to approved organizational budgets.
• Ensures orderly administration of project related paperwork.
• Reviews all facilities and maintenance invoices, guarantees their accuracy, and maintains on-going Project Budget Summary showing costs to date versus approved budget.
• Coordinates between the General Contractor and all facilities and maintenance suppliers to ensure timely delivery and installation of critical components to the job site (i.e. fixtures/equipment, refrigeration, HVAC, signage, etc.).
• Coordinates between the General Contractor and all internal Smart & Final departments (Operations, Merchandising, IS, etc.) to ensure timely installation of systems and turnover for stocking and grand opening.
• Responsible for punch-list and one-year warranty walk through with General Contractor, vendors, and all S&F departments to list any items that remain to be completed. Responsible for completion of all punch-list items.
• Responsible for weekly status reporting (or more frequently as needed) of projects Director of Facilities and Facilities Manager.
• At the conclusion of each project, coordinates that the close-out book, as-built plans, and site plans are received and filed. Ensures that all pertinent project notes and documents are assembled in the permanent project file.
• Executes Work Orders and reviews the corresponding Change Orders from the General Contractors.
• Coordinates activities with Construction Coordinator in administrative functions as necessary.

EDUCATION and/or EXPERIENCE

Bachelor's degree (B.A. or B.S.) from an accredited four-year college or university (or equivalent combination of education and experience); and five to ten years related commercial/retail facilities and maintenance administration experience is required.

CERTIFICATES, LICENSES, REGISTRATIONS

Construction Project Management Certification or similar certifications are desirable.

OTHER SKILLS AND ABILITIES

Must be PC proficient and be available for overnight travel to facilities and maintenance sites.

COMPENSATION:

The salary range for this position is $90,000.00 to $110,000.00. The actual starting pay will be determined by a number of qualifications; including, experience and relevant skills.

Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.