Facilities Maintenance Manager

Flowlife; Miami (FL); On-site; USD 75,000 - 100,000; Full time

Benefits offered by this job

Comprehensive medical, dental, and vision insurance

401(k) retirement plan

Weekly catered lunches

Job summary

Flow in Miami, Florida is seeking a Facilities Manager to oversee building and grounds maintenance. In this role, you'll ensure security and cleanliness while supervising projects and managing maintenance contracts. The ideal candidate has a relevant bachelor's degree and at least 5 years of experience in high-rise multifamily buildings.

Flow offers comprehensive health benefits, PTO, and various financial advantages including a 401(k) retirement plan. Join us to help create connected living experiences!

Qualifications

• Bachelor's degree in Facilities Management or equivalent work experience.
• Minimum of 5 years experience in Class A high-rise buildings.
• Proficient in English; Spanish is a plus.

Responsibilities

• Oversee building and grounds maintenance.
• Manage inbound requests and maintenance schedules.
• Conduct inspections and evaluate work quality.

Skills

Management of maintenance schedules

Project performance tracking

Knowledge of mechanical and fire systems

Proficiency with Microsoft Suite

Experience with project planning tools

Education

Bachelor's degree in Facilities Management or related field

5+ years of relevant experience

Tools

Google Chrome

Microsoft Project

AutoCAD

Job description

About the Company

At Flow, we’re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We’re building a new kind of living experience: one that’s flexible, connected, and designed to create genuine community and real value for the people who call Flow home.

Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we’re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.

About the Role

As the Facilities Manager, your primary responsibility will be to oversee building and grounds maintenance, ensuring security, emergency preparedness, and cleanliness in accordance with company policies. You will supervise projects, review maintenance contracts, conduct inspections, evaluate work quality, provide maintenance recommendations, and train employees on workplace safety. As a Facilities manager, you will play a crucial role in maintaining a well-managed and secure work environment for all.

Responsibilities

• Coordinate and manage maintenance schedules for direct reports and contracts
• Manage inbound requests from work order management systems and effectively delegate tasks to dedicated teams
• Drive performance by setting and tracking KPIs for the facilities management team
• Maintain project status by scheduling and organizing internal and external workflows of facilities projects
• Meet project deadlines with attention to detail, accuracy, and within the allocated budget
• Assist Head of Facilities Management in reviewing and approving repair and maintenance proposals, evaluating completed work to ensure high quality and adherence to standards, and providing recommendations for maintenance modifications based on assessments
• Ensure effective communication of workplace safety precautions
• Recommend maintenance, mechanical, electrical, and facility design modifications in efforts to promote operational and financial efficiency
• Efficiently handle incoming maintenance requests from Property Management and partner with internal teams to identify and implement effective problem‑solving strategies
• Implement audit and control systems to ensure compliance with statutory requirements, policies, and contractual obligations
• Lead and supervise the facility management team in accomplishing maintenance programs, ensuring optimal conditions, appearance, and operations both inside and outside the premises
• Implement ongoing contract review programs to proactively assess the needs of clients, tenants, and occupants, resolving issues to the mutual benefit of all stakeholders
• Ensure that facility management staff consistently delivers positive and prompt responses to requests from clients and building tenants
• Prepare and deliver consolidated reports encompassing budgets, financial reports, contracts, expenditures, and purchase orders relevant to the facilities

Qualifications

• Bachelor’s degree in Facilities Management, Mechanical/Electrical Engineering, or related field, or equivalent work experience
• A minimum 5 years of relevant experience working in Class A high‑rise multifamily residential buildings
• Working knowledge of Mechanical and Fire Systems
• Experience working with Google Chrome, Microsoft Suite (Word, Excel)
• Knowledge of Microsoft Project or alternate project planning tools such as: AutoCAD, Revit, BIM360, Adobe Suite, Bluebeam and SketchUp, or related software preferred
• Proficiency in English
• Proficiency in Spanish is a plus

Benefits

We take care of our people so they can do their best work.

• Health and Wellness Comprehensive medical, dental, vision, disability, and life insurance and parental leave benefits. On‑staff doctor, free therapy through SpringHealth, acupuncture, an Employee Assistance Program, and other wellness offerings.
• Time Off PTO and paid holidays.
• Financial 401(k) retirement plan, healthcare and dependent care FSAs, HSA‑compatible plan options with annual employer HSA funding and pre‑tax commuter benefits.
• Life at Flow Weekly catered lunches, wellness classes and employee discounts on Flow hotel stays, grocery products, and merch.

Flow is proud to be an equal opportunity workplace and hires regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and/or expression, pregnancy, Veteran status or any other characteristic protected by federal, state or local law. In addition, we provide reasonable accommodation for qualified individuals with disabilities.