Facilities Maintenance Lead – Multi-Site & Vendor Ops

DriveTime Sales and Finance Company, LLC; Tempe (AZ); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work approach

Medical, dental, and vision insurance

401(K)

Life insurance

Short and long-term disability

Tuition Reimbursement

Job summary

DriveTime Family of Brands seeks a Facilities Maintenance Specialist to keep dealership locations and vehicle reconditioning centers safe, compliant, and efficient. You will coordinate 250-300 monthly work orders, assign tasks to vendors, monitor progress, and manage costs while collaborating with landlords, utility providers, and internal teams.

A strong focus on cost-saving improvements and preventive maintenance is essential.

Qualifications

• 3-5 years of experience in commercial real estate, property management, facilities management, construction, or a related field.
• Proficiency with Microsoft Excel and other Microsoft Office applications for reporting, analysis, and communication.
• Experience coordinating repairs, maintenance activities, vendors, and contractors.
• Ability to manage multiple priorities while meeting deadlines.

Responsibilities

• Managing 250-300 monthly facilities maintenance work orders across dealership locations and vehicle reconditioning centers.
• Assigning work orders to qualified vendors and monitoring progress through completion.
• Establishing and managing not-to-exceed (NTE) approval thresholds for maintenance and repair activities.
• Partnering with internal stakeholders to prioritize maintenance needs and ensure issues are resolved in a timely manner.
• Building and maintaining relationships with a nationwide network of service vendors and contractors.
• Reviewing, evaluating, and negotiating vendor repair proposals to ensure cost-effectiveness and alignment with business needs.
• Coordinating with landlords, property management companies, utility providers, and brokers regarding facility-related repairs and concerns.
• Monitoring vendor performance and supporting service level accountability initiatives.
• Supporting OSHA regulations, local building codes, company policies, and operational standards.
• Coordinating facility inspections and driving corrective actions when necessary.
• Assisting with maintenance budget planning and tracking facility-related expenditures.
• Analyzing maintenance trends, repair costs, asset performance, and vendor metrics to identify opportunities for cost savings and process improvements.
• Developing and implementing preventative maintenance programs to improve facility reliability, reduce costs, and create service consistency across locations.
• Providing recommendations and insights that support operational decision-making.
• Supporting the planning and execution of multi-trade maintenance projects and capital improvements, including tracking timelines, budgets, and project deliverables.

Skills

Vendor management

Budget planning

Microsoft Excel

Project coordination

Communication

Education

Bachelor's degree or equivalent experience

Tools

CMMS

Job description

DriveTime Family of Brands seeks a Facilities Maintenance Specialist to keep dealership locations and vehicle reconditioning centers safe, compliant, and efficient. You will coordinate 250-300 monthly work orders, assign tasks to vendors, monitor progress, and manage costs while collaborating with landlords, utility providers, and internal teams.

A strong focus on cost-saving improvements and preventive maintenance is essential.