Facilities Maintenance Coordinator & Procurement Specialist

Vallarta Supermarkets; Los Angeles (CA); On-site; USD 29,000 - 33,000; Full time

Job summary

Vallarta Supermarkets in Pacoima, CA seeks a Maintenance Coordination Specialist to manage service coordination, invoices, and parts ordering for store facilities. You will act as a liaison between stores, vendors, and internal teams, keeping detailed logs and ensuring compliance with procedures.

Ideal candidates have 2+ years in maintenance coordination or facilities and strong organizational and communication skills, with proficiency in Microsoft Teams, Excel, Word and Service Now; bilingual

Qualifications

• High school diploma or equivalent; technical or administrative certification preferred
• 2+ years of experience in maintenance coordination or facilities management
• Strong organizational and communication skills
• Proficiency in Microsoft Teams, Excel, Word and Service Now
• Bilingual (Spanish/English) a plus to support diverse teams
• Ability to multitask and manage time-sensitive requests

Responsibilities

• Serve as the point of contact for maintenance issues and service coordination.
• Manage communications between stores, vendors, and internal teams using Microsoft Teams & Service Now.
• Maintain and update maintenance tracking systems and ensure accurate documentation.
• Review and validate service invoices for accuracy and compliance.
• Coordinate ordering of parts and supplies for maintenance needs.
• Ensure compliance with internal procedures and vendor protocols.
• Support store teams by resolving equipment and facilities issues efficiently and promptly.
• Report directly to the Director of Construction and Facilities and provide regular updates on maintenance operations.
• Maintain vendor contact lists and update regularly.
• Provide basic administrative tasks to support the construction and maintenance department.

Skills

Organizational skills

Communication skills

Microsoft Teams

Excel

Word

ServiceNow

Bilingual Spanish/English

Education

High school diploma or equivalent

Technical or administrative certification

Tools

Microsoft Teams

Excel

Word

ServiceNow

Job description

Vallarta Supermarkets in Pacoima, CA seeks a Maintenance Coordination Specialist to manage service coordination, invoices, and parts ordering for store facilities. You will act as a liaison between stores, vendors, and internal teams, keeping detailed logs and ensuring compliance with procedures.

Ideal candidates have 2+ years in maintenance coordination or facilities and strong organizational and communication skills, with proficiency in Microsoft Teams, Excel, Word and Service Now; bilingual