Facilities & Maintenance Coordinator

The Post Oak; Biloxi (MS); On-site; USD 18,000 - 23,000; Full time

Benefits offered by this job

Paid Time Off

401K

Advancement opportunities

Diversity valued environment

Employee discounts

Job summary

The Post Oak in Biloxi, MS is seeking a Facilities Clerk to provide administrative support to the Facilities Department in a casino environment. You will maintain records, process work orders, track maintenance, and help ensure compliance with company policies.

Responsibilities include entering and closing work orders, coordinating vendor documentation, maintaining inventories, and generating departmental reports. Training is provided and a valid driver's license is required.

Qualifications

• Proficiency in Microsoft Office Suite including Word, Excel, Outlook and Teams.
• Strong data entry and recordkeeping skills.
• Maintain confidentiality and handle sensitive information.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Basic understanding of maintenance operations and work order systems preferred.
• Strong customer service skills and attention to detail.
• High school diploma or GED required; on-the-job training provided.
• Valid driver's license required.
• Associate degree in Business Administration or related field preferred.
• 1–3 years of clerical/administrative experience; casino/hospitality environment preferred.

Responsibilities

• Receive, enter, track, and close facility maintenance work orders.
• Maintain records of repairs, maintenance schedules, inspections and inventories.
• Prepare departmental reports, spreadsheets and correspondence.
• Coordinate service requests between departments and facilities personnel.
• Assist with scheduling preventive maintenance activities and contractor visits.
• Track purchase orders, invoices and expenditures; maintain filing systems.
• Monitor inventory levels of maintenance and office supplies.
• Communicate with vendors regarding service calls, deliveries and documentation.
• Answer department phones and respond to inquiries from staff and management.
• Assist with data entry and maintaining CMMS records.
• Ensure records are organized and audit-ready; support safety and regulatory compliance.
• Perform other duties as assigned.

Skills

MS Office Suite

Data entry

Organization

Communication

Customer service

Education

High school diploma or GED

Associate degree preferred

Tools

MS Word

MS Excel

PowerPoint

Outlook

Job description

Overview

The Facilities Clerk provides administrative and clerical support to the Facilities Department in a casino environment. This position is responsible for maintaining records, processing work orders, tracking maintenance activities, coordinating vendor documentation, managing inventory records, and ensuring accurate departmental reporting. The Facilities Clerk helps support the efficient operation and maintenance of casino facilities while ensuring compliance with company policies and regulatory requirements.

Responsibilities

• Receive, enter, track, and close facility maintenance work orders.
• Maintain accurate records of repairs, maintenance schedules, inspections, and equipment inventories.
• Prepare departmental reports, spreadsheets, and correspondence.
• Coordinate service requests between departments and facilities personnel.
• Assist with scheduling preventive maintenance activities and contractor visits.
• Track purchase orders, invoices, and departmental expenditures.Maintain filing systems for facility documents, permits, warranties, contracts, and regulatory records.
• Monitor inventory levels of maintenance supplies and office materials.
• Communicate with vendors regarding service calls, deliveries, and documentation requirements.
• Answer department phones and respond to inquiries from casino team members and management.
• Assist with data entry and maintaining computerized maintenance management systems (CMMS).
• Ensure all records are organized, accurate, and readily available for audits and inspections.
• Support department compliance with safety, environmental, gaming, and company regulations.
• Perform other duties as assigned

Qualifications

To perform this job successfully, an individual must be able to perform the duties and responsibilities satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Strong data entry and recordkeeping skills.
• Ability to maintain confidentiality and handle sensitive information.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Basic understanding of maintenance operations and work order systems preferred.
• Strong customer service skills and attention to detail.
• A high school diploma or GED is required.
• Training is provided on the job.
• Must have a valid driver's license.
• Proficient in MS Word, Excel, PowerPoint and Outlook.
• Associate degree in Business Administration or a related field preferred.
• One to three years of clerical, administrative, facilities, maintenance, or office support experience preferred.
• Experience in a casino, hospitality, hotel, or large commercial facility environment preferred.

PHYSICAL DEMANDS:

• Ability to sit, stand, and walk for extended periods.
• Ability to lift and carry up to 20 pounds occasionally.
• Ability to operate standard office equipment.
• May be required to travel throughout the casino property.

Pay Range

USD $15.00 - USD $15.00 /Hr.

Tipped Position

This position does not earn tips

Benefits

What we offer you:

• Multiple benefit plans to suit your needs

• Paid Time Off

• 401K

• Opportunities for advancement

• Positive and respectful work environment where diversity is valued

• Generous employee discounts on dining, retail, amusements, and hotels

• Community volunteer opportunities

Disclaimer: The above information is intended as a high-level overview of the responsibilities and qualifications for the position and does not represent the full job description which will include all responsibilities, skills, duties, requirements, and working conditions associated with the job. For more information or to see the full job description, contact the Human Resources department at the location in which you are applying.