Facilities Leadership: Associate Director, Operations

University of Pennsylvania; United (PA); On-site; USD 93,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Tuition benefits

Retirement plans

Flexible work hours

Professional development

Job summary

The University of Pennsylvania's Graduate School of Education (Penn GSE) seeks an Associate Director of Facilities Management to lead space planning, operations, and maintenance across campus facilities. This on-site leadership role reports to the Director of Fiscal Operations and supervises one Facilities Manager.

Responsibilities include coordinating capital projects, managing building systems, safety programs, and sustainability initiatives while collaborating with FRES, DPS, EHRS, and

Qualifications

• Bachelor's degree and 5–7 years of facilities management experience in higher education or similar.
• Strong organizational and time-management capabilities in fast-paced environments.
• Excellent written and verbal communication for diverse stakeholders.
• Proficiency with facilities operations software and space management tools.

Responsibilities

• Lead space planning, capital projects, and space data management.
• Direct daily building operations, safety, security, and service delivery.
• Oversee maintenance programs, building systems, and vendor coordination.
• Support major events and special projects for the school.
• Supervise Facilities Manager and interns; ensure accountability and service excellence.

Skills

Organizational skills

Communication skills

Problem solving

Independent work

Education

Bachelor's degree

Tools

AIM

FreshService

Excel

PowerPoint

Tririga

Robin

Momentus

Visio

Job description

The University of Pennsylvania's Graduate School of Education (Penn GSE) seeks an Associate Director of Facilities Management to lead space planning, operations, and maintenance across campus facilities. This on-site leadership role reports to the Director of Fiscal Operations and supervises one Facilities Manager.

Responsibilities include coordinating capital projects, managing building systems, safety programs, and sustainability initiatives while collaborating with FRES, DPS, EHRS, and