Facilities Invoice Specialist: Detail‑Driven Pro

NC State University; Raleigh (NC); On-site; USD 52,000 - 55,000; Full time

Benefits offered by this job

Childcare benefits

Wellness & Recreation Membership

Wellness Programs

Job summary

NC State University seeks a Facilities Invoice Coordinator to manage end-to-end invoice processing, ensure accurate payments, and support campus financial operations. You will verify invoices against purchase orders, coordinate with multiple departments, and help meet month-end close deadlines while maintaining records in compliance with state laws and university policies.

This role offers a 12-month recurring appointment with a salary range of $52,000–$54,578 and a Monday–Friday, 8:00am–5:00pm

Qualifications

• High School Diploma or equivalency with at least one year of accounting experience, or an equivalent combination of training and experience.
• Experience in accounts payable, invoice processing, or financial operations is preferred.
• Familiarity with accounting software and ERP systems.
• Strong attention to detail, organization, and analytical skills.

Responsibilities

• Receive, review, and process invoices from vendors and internal university customers, ensuring accuracy and proper documentation.
• Verify invoices against purchase orders and confirm funds before payment processing.
• Identify insufficient PO balances and coordinate change orders for funding adequacy.
• Monitor the invoice status dashboard and resolve payment issues, maintaining records for audit readiness.
• Coordinate with various departments to resolve invoice and payment issues and support month-end close.

Skills

Strong attention to detail

Analytical skills

Organizational skills

Education

High School Diploma or equivalency

Tools

Accounting software

ERP systems

Job description

NC State University seeks a Facilities Invoice Coordinator to manage end-to-end invoice processing, ensure accurate payments, and support campus financial operations. You will verify invoices against purchase orders, coordinate with multiple departments, and help meet month-end close deadlines while maintaining records in compliance with state laws and university policies.

This role offers a 12-month recurring appointment with a salary range of $52,000–$54,578 and a Monday–Friday, 8:00am–5:00pm