Executive Assistant to CHRO

Flex; Austin (TX); On-site; USD 90,000 - 140,000; Full time

Job summary

Flex is seeking an Executive Assistant to the Chief Human Resources Officer based in Austin, TX. The role partners with the CHRO and Chief of Staff to manage day-to-day operations, calendars, travel, and confidential matters, enabling the office to operate seamlessly in support of the organization's priorities.

Ideal candidates have 8+ years of executive support experience in fast-paced environments, strong judgment, exceptional communication, and a technology-forward mindset leveraging AI and

Qualifications

• 8+ years of executive support experience in complex, fast-paced organizations.
• Direct support of C-suite leaders and handling confidential information.
• Strong judgment, organization, and project coordination with ability to manage competing priorities.
• Exceptional communication and executive presence with experience preparing presentations and executive correspondence.
• Experience supporting talent reviews, leadership meetings/events, and global operations.
• Technology-forward with experience leveraging AI, automation, and productivity tools.

Responsibilities

• Manage CHRO's complex global calendar, meetings, and travel.
• Coordinate executive meetings, offsites, leadership events, and agendas.
• Serve as trusted contact for sensitive business, employee, and compensation matters.
• Anticipate needs, resolve issues, and align with key priorities.
• Track action items, deadlines, and deliverables for execution.
• Prepare presentations, reports, briefing materials, and executive communications.
• Support cross-functional projects with HR, Finance, Legal, and Communications.
• Leverage AI and digital tools to enhance productivity and information management.
• Identify and implement process improvements for executive and HR operations.
• Manage travel logistics, visas, expenses, and leadership events.

Skills

Executive support

C-suite support

Calendar management

Travel coordination

Communication

Confidentiality

Technology forward

AI tools

Tools

Microsoft Copilot

Microsoft Office

Job description

Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world. A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary.

To support our extraordinary teams who build great products and contribute to our growth, we’re looking to add an Executive Assistant to the Chief Human Resources Officer located in Austin, TX.

The Executive Assistant will work closely with the CHRO and Chief of Staff to support the day-to-day rhythm of the CHRO’s office, anticipate and address evolving needs, and ensure executive activities are aligned with organizational priorities.

Reporting to the Chief of Staff to the CHRO, the Executive Assistant will serve as a trusted partner to the CHRO, providing high-level executive and operational support and helping ensure the CHRO’s office operates seamlessly and effectively in support of the organization’s priorities.

This is more than a traditional executive support role. The ideal candidate is highly proactive, exceptionally organized, technology-forward, and confident operating with senior executives and key stakeholders. They anticipate needs, exercise sound judgment, navigate complexity, and proactively identify solutions before issues arise. The Executive Assistant will have access to highly sensitive executive, employee, organizational, and business information and must demonstrate the highest degree of confidentiality, discretion, integrity, and professionalism in every interaction. They leverage technology and AI thoughtfully to enhance productivity, streamline processes, and increase the overall effectiveness of the CHRO’s office.

What a typical day looks like:

• Manage the CHRO’s complex global calendar, meetings, and travel while prioritizing competing demands.
• Coordinate executive meetings, offsites, talent reviews, and HR leadership events and activities, including agendas, materials, logistics, and follow-up.
• Serve as a trusted point of contact for the CHRO, handling sensitive and confidential business, employee, and compensation matters.
• Anticipate executive needs, resolve issues proactively, and ensure alignment with key priorities.
• Track action items, deadlines, and deliverables to support effective execution and communication.
• Prepare presentations, reports, briefing materials, and executive communications.
• Support special projects and cross-functional initiatives with HR, Finance, Legal, Communications, and other stakeholders.
• Leverage AI, Microsoft Copilot, and digital tools to improve productivity, information management, and workflow efficiency.
• Identify and implement process improvements to enhance executive and HR operations.
• Manage travel logistics, visas, expense reporting, and leadership events to ensure seamless execution.

The experience we’re looking to add to our team:

• 8+ years of executive support experience in complex, fast-paced organizations, including direct support of C-suite leaders.
• Proven ability to manage executive priorities, board and leadership meetings and communications, confidential information, and high-visibility stakeholder relationships with discretion and professionalism.
• Strong judgment, organization, and project coordination skills, with the ability to independently manage competing priorities and drive follow-through.
• Exceptional communication and executive presence, with experience preparing presentations, briefing materials, agendas, and executive correspondence.
• Experience supporting talent reviews, succession planning, leadership meetings/events, and global business operations.
• Technology-forward professional with experience leveraging AI, automation, productivity tools, and international travel coordination, including visa and documentation requirements.

Flex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities.

We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law.

We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email [e-mail] and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).