Facilities & Grounds Projects Coordinator

Greenacres Foundation, Inc.; Cincinnati, Northern (OH, KY); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Generous PTO

10 Paid Holidays

Medical, Dental, Vision Insurance

Pension Plan

Disability Insurance

Ongoing training

Job summary

Greenacres Foundation, Inc. is seeking a Buildings and Grounds Administrative Coordinator in Cincinnati to provide administrative, organizational, and project coordination support to the Director of Buildings & Grounds and the team.

You will help manage facilities, grounds, construction, landscaping, equipment, and vendor projects across Greenacres properties. The role suits someone who is highly organized, detail-oriented, and comfortable communicating with contractors, vendors, employees, and

Qualifications

• 2–4 years of experience in administrative coordination, project coordination, construction, facilities, property management, landscaping, purchasing, or a related field preferred.
• Experience supporting construction, maintenance, facilities, and landscaping, or special projects is strongly preferred.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office, including Outlook, Word, and Excel.

Responsibilities

• Provide administrative and operational support to the Director of Buildings & Grounds and department supervisors.
• Maintain organized department records, schedules, contracts, permits, warranties, and other essential documentation.
• Coordinate communication, follow-up, and information flow across the Buildings & Grounds department and other Greenacres teams.
• Coordinate the administrative management of facilities, grounds, construction, maintenance, and special projects.
• Track work orders, project timelines, budgets, expenses, and priorities to support timely and successful completion.
• Maintain project management systems and provide leadership with accurate project updates and information.
• Coordinate purchasing, invoicing, and financial administration for department operations and projects in partnership with the Purchasing Manager.
• Support relationships with contractors, vendors, and service providers, including coordination of quotes, schedules, documentation, and ongoing services.
• Maintain administrative oversight of records and recurring requirements related to Greenacres buildings, grounds, equipment, vehicles, and properties.
• Provide administrative and logistical support for special projects, events, remote properties, and other organizational needs.
• Support other departments as needed in keeping with the Greenacres mission.
• Other duties as assigned with a "How Can I Help?" attitude.

Skills

Administrative coordination

Project coordination

Construction

Facilities management

Microsoft Office

Communication skills

Travel willingness

Tools

Microsoft Office

Work order software

Job description

Greenacres Foundation, Inc. is seeking a Buildings and Grounds Administrative Coordinator in Cincinnati to provide administrative, organizational, and project coordination support to the Director of Buildings & Grounds and the team.

You will help manage facilities, grounds, construction, landscaping, equipment, and vendor projects across Greenacres properties. The role suits someone who is highly organized, detail-oriented, and comfortable communicating with contractors, vendors, employees, and