Facilities & Fleet Operations Manager

Encompass Community Services; Santa Cruz (CA); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

403(b) retirement plan

Vacation days

Paid holidays

Sick days

Job summary

Encompass Community Services in Santa Cruz, CA is seeking a Maintenance Manager to oversee a small team and coordinate maintenance and fleet programs across HUD properties. The role includes budgeting, scheduling, and ensuring timely work orders and inspections across multiple sites.

The Maintenance Manager will direct a two-person team plus a supervisor, manage vendor relations, and ensure compliance with safety standards.

Qualifications

• High School Diploma or GED required.
• 5 years of Maintenance Experience.
• 1 year of Management Experience.
• Strong Communication Skills.
• Very strong computer skills in MS Office.
• Excellent written and verbal communication skills.
• Strong organizational skills.
• Ability to multi-task regularly and successfully.
• Ability to handle stressful and/or fast paced periods of work.
• Criminal Record Clearance before hire.
• Physical Exam / TB.
• Bilingual English/Spanish is preferred.

Responsibilities

• Direct maintenance team in and maintain systems insuring timely, accurate maintenance, repair, and periodic inspections.
• Direct and oversee daily property maintenance meetings and handling of daily work orders to team members.
• Direct PA team to ensure work order tickets are monitored and closed, supplies are ordered and vendors are scheduled when needed, Purchase orders and PV’s are processed weekly, intent to enter notices are done timely and the maintenance team daily schedules are completed daily.
• Oversee the preparation and coding of maintenance Purchase Orders, PV’s and Work orders.
• Monitor work orders that are in process and that have been closed using Spiceworks. Oversee the logging and tracking of all work orders.
• Schedule requests for maintenance with maintenance staff. Hire and coordinate outside vendors for tasks in-house maintenance staff cannot perform. Get bids and negotiate contracts for ongoing services such as janitorial and landscaping as well as for jobs over 10K.
• Schedule ongoing maintenance, such as weekly, monthly landscaping and cleanup of each site and.
• Maintain accurate records of all work performed at all sites
• Prepare and maintain an annual, semi-annual, maintenance schedule.
• Schedule and perform property inspections. Ensure all vendor work has been completed and the work has been done satisfactorily.
• Perform quarterly safety/property inspections at all Encompass program sites, report any non-compliance and deficiency issues to directors and follow through on ensuring all repairs are completed.
• Oversee timely preparation of apartments for rental.
• Oversee the Fleet Management Program.
• Training and communication with Encompass staff and program sites for Fleet Management procedures, inventory data and reporting needs and requirements.
• Prepare maintenance inventory data and work order history reports for analyst when needed.
• Direct maintenance staff in order to prepare sites for any anticipated agency reviews.
• Ensures all staff responds to tenant and staff requests or complaints in a timely, efficient and courteous manner.
• Promotes harmonious relations among tenants, staff, vendors and persons of the larger community.
• Responsible for after-hours emergency calls as needed and communication with Directors and staff when health and safety concerns arise.

Skills

Strong communication skills

MS Office

Excellent written and verbal

Strong organizational skills

Multi-tasking

Ability to handle stressful situations

Bilingual English/Spanish (preferred)

Education

High School Diploma or GED

Tools

MS Office

Job description

Encompass Community Services in Santa Cruz, CA is seeking a Maintenance Manager to oversee a small team and coordinate maintenance and fleet programs across HUD properties. The role includes budgeting, scheduling, and ensuring timely work orders and inspections across multiple sites.

The Maintenance Manager will direct a two-person team plus a supervisor, manage vendor relations, and ensure compliance with safety standards.