Facilities & Fleet Coordinator

Socket.dev; Manchester (NH); On-site; USD 42,000 - 52,000; Full time

Job summary

The Socket.dev Facilities team seeks a proactive Facilities & Fleet Coordinator to support maintenance, safety, and compliance across Manchester, NH locations. You will coordinate building services, vendor relationships, and fleet administration to keep operations running smoothly.

You will track work orders, maintain records, support safety initiatives, and help optimize space, budgets, and asset utilization.

Qualifications

• 3+ years of experience in facilities coordination, fleet administration, office operations, or a related field.
• Strong organizational and project coordination skills.
• Proficiency with Microsoft Excel, Outlook, and Teams.
• Ability to manage multiple priorities and vendors simultaneously.
• Valid driver's license with a satisfactory driving record.

Responsibilities

• Coordinate routine maintenance and preventative maintenance for all locations.
• Serve as primary contact for facility service vendors, contractors, and landlords.
• Conduct regular inspections of facilities to identify maintenance, safety, and operational needs.
• Manage office space, furniture, equipment, and storage areas.
• Track facility-related work orders and ensure timely resolution.
• Support emergency preparedness and business continuity activities.
• Maintain facility records, permits, warranties, and service agreements.
• Coordinate routine vehicle maintenance, repairs, preventative service, vehicle registrations and inspections.
• Maintain vehicle records and monitor fleet utilization, mileage, fuel usage, and vehicle condition.
• Coordinate vehicle replacement planning and disposal activities as directed.
• Support driver onboarding by ensuring required documentation and training records are current.
• Investigate and document vehicle incidents, accidents, and insurance claims.
• Assist with workplace safety programs and compliance initiatives.
• Maintain records related to environmental and Agency safety requirements.
• Ensure fleet vehicles meet regulatory and company safety standards.
• Support safety training initiatives and maintain associated documentation.
• Obtain quotes and coordinate vendor selection for maintenance and repair projects.
• Process invoices and track spending against facilities and fleet budgets.
• Maintain service contracts and monitor vendor performance.
• Prepare reports related to facility operations, fleet performance, maintenance expenses, and asset utilization.
• Recommend process improvements and cost-saving opportunities.

Skills

Facilities coordination

Project coordination

Microsoft Excel

Vendor management

Driver's license

Tools

Fleet management software

Job description

Description

The Facilities & Fleet Coordinator is responsible for supporting the efficient operation, maintenance, safety, and compliance of The Moore Center facilities at all locations and for the fleet of 15-20 vehicles. This role coordinates building maintenance activities, vendor relationships, fleet administration, and workplace safety initiatives to ensure a safe, functional, and cost-effective work environment. The position serves as the primary point of contact for facility-related issues and fleet management activities.

Key Responsibilities

Facilities Management

• Coordinate routine building maintenance, repairs, and preventative maintenance activities for all Agency locations (greater Manchester, NH area).
• Serve as the primary contact for facility service vendors, contractors, and landlords; including but not limited to janitorial, landscaping, snow removal, security, and other facility services.
• Conduct regular inspections of facilities to identify maintenance, safety, and operational needs.
• Manage office space, furniture, equipment, and storage areas.
• Track facility-related work orders and ensure timely resolution.
• Support emergency preparedness and business continuity activities.
• Maintain facility records, permits, warranties, and service agreements.

Fleet Management

• Coordinate routine vehicle maintenance, repairs, preventative service, vehicle registrations and inspections.
• Maintain vehicle records and monitor fleet utilization, mileage, fuel usage, and vehicle condition.
• Coordinate vehicle replacement planning and disposal activities as directed.
• Support driver onboarding by ensuring required documentation and training records are current.
• Investigate and document vehicle incidents, accidents, and insurance claims.

Safety & Compliance

• Assist with workplace safety programs and compliance initiatives.
• Maintain records related to environmental and Agency safety requirements.
• Ensure fleet vehicles meet regulatory and company safety standards.
• Support safety training initiatives and maintain associated documentation.

Administrative & Financial Support

• Obtain quotes and coordinate vendor selection for maintenance and repair projects.
• Process invoices and track spending against facilities and fleet budgets.
• Maintain service contracts and monitor vendor performance.
• Prepare reports related to facility operations, fleet performance, maintenance expenses, and asset utilization.
• Recommend process improvements and cost-saving opportunities.

Requirements

Qualifications

Required

• 3+ years of experience in facilities coordination, fleet administration, office operations, or a related field.
• Strong organizational and project coordination skills.
• Proficiency with Microsoft Office Suite, particularly Excel, Outlook, and Teams.
• Ability to manage multiple priorities and vendors simultaneously.
• Valid driver's license with a satisfactory driving record.

Preferred

• Experience with fleet management systems or maintenance tracking software.
• Knowledge of building maintenance, workplace safety, and vehicle compliance requirements.
• Experience managing service contracts and vendors.
• Ability to do minor facilities repairs.

Physical Requirements

• Ability to walk throughout facilities and conduct inspections.
• Ability to occasionally lift up to 100 pounds.
• Ability to travel locally between company locations and service providers as needed.