Facilities Finance & Administration Director

Museum-of-Fine-Art; Boston (MA); On-site; USD 100,000 - 125,000; Full time

Job summary

The Museum of Fine Arts, Boston is seeking an Assistant Director for Finance & Administration within the Facilities Department. This senior role leads day-to-day financial operations, budget management, administrative functions, and capital project oversight, partnering across Facilities, Finance, Procurement, and Campus Planning to ensure accountability and efficiency.

The ideal candidate will combine strong financial analysis with operational expertise, translating complex data into actionable

Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration, Public Administration, Construction Management, Facilities Management, or a related field required.
• Master's degree, CPA, CMA, MBA, or related professional certification preferred.
• Seven to ten years of progressively responsible experience in financial management, budgeting, administration, or business operations.
• Experience managing operating and capital budgets in a complex facilities setting, higher education, healthcare, cultural institution, or non-profit environment preferred.
• Demonstrated experience with utility analysis, cost management, and vendor administration.
• Experience supporting capital construction or infrastructure projects strongly preferred.
• Ability to guide and train Facilities and other Museum colleagues on financial and budget related matters and compliance
• Strong budgeting, forecasting, and financial analysis skills.
• Advanced Excel and financial modeling capabilities.
• Experience with ERP, financial management, and work order/facilities systems.
• Ability to analyze large datasets and communicate findings effectively.
• Excellent organizational and project management skills.
• Strong attention to detail and commitment to accuracy.
• Excellent written, verbal and presentation skills with ability to communicate financial information and concepts in lay terms
• Ability to build effective relationships with internal and external stakeholders.
• Demonstrated ability to manage multiple priorities and meet deadlines in a dynamic environment.
• Commitment to supporting the Museum's mission, values, sustainability objectives, and stewardship responsibilities.

Responsibilities

• Oversee the annual operating budget development, administration, and monitoring for the Facilities Department.
• Coordinate forecasts, variance analyses, and financial projections.
• Prepare monthly, quarterly, and annual financial reports for Facilities leadership and Finance.
• Analyze spending trends to identify cost containment opportunities and operational efficiencies.
• Manage operating and capital budgets with a focus on long-range planning and lifecycle asset investments.
• Lead utility purchasing, billing, usage tracking, and financial reporting for multiple services.
• Develop dashboards for utility consumption and cost tracking.
• Produce capital project reporting and assist with business cases supporting investments.
• Develop and maintain project budgets, cash flows, and financial forecasts.
• Coordinate with project teams on financial status and funding.

Skills

Budgeting

Forecasting

Financial analysis

Excel

Vendor management

Stakeholder communication

Project management

Data analysis

Education

Bachelor's degree in Finance/Accounting/Business Administration/related field

Master's degree or professional certification preferred

Tools

ERP software

Financial management systems

Work order/facilities systems

Job description

The Museum of Fine Arts, Boston is seeking an Assistant Director for Finance & Administration within the Facilities Department. This senior role leads day-to-day financial operations, budget management, administrative functions, and capital project oversight, partnering across Facilities, Finance, Procurement, and Campus Planning to ensure accountability and efficiency.

The ideal candidate will combine strong financial analysis with operational expertise, translating complex data into actionable