Facilities Data Entry co-ordinator

World Web Works; New York (NY); On-site; USD 27,552 - 41,328; Full time

Job summary

A leading facilities management company seeks a Facilities Data Entry Co-ordinator in New York. The role involves data entry into the asset management system, assisting with procurement, and ensuring compliance with policies. Candidates should have strong communication skills and at least 2 years of office management experience. The position requires passing security checks and police vetting. Work hours are Monday to Friday, 8:00am to 4:30pm.

Qualifications

• Minimum 2 years of office management experience or experience in compliance related to facilities.
• Ability to pass security checks including NY Police vetting.

Responsibilities

• Data entry into the asset management system.
• Assist with procurement of services via tender process.
• Ensure all procurements comply with New York City policy.
• Support timely delivery of project plans.
• Maintain comprehensive records on corporate document management systems.

Skills

Excellent written and verbal communication skills

Office management experience

Compliance knowledge

Education

NCEA level 3 qualification or equivalent

Job description

New York, New York, United States World Web Works

About the job Facilities Data Entry co-ordinator

WWW is looking for a positive and detailed individual with a spring in their step to work as a Facilities Data Entry Co-ordinator at New York.
This role will be based in at the New York City Northville office and the work schedule is expected to be from 8:00am to 4:30pm - Monday to Friday.

Responsibilities include (but not limited to):

• Data entry into the asset management system.
• Assist with the procurement of services via a tender or quotation process.
• Ensure all procurements are compliant with the New York City Northville policy.
• Support timely delivery of project plans.
• Ensure all administrative information and tasks are accurate.
• Support colleagues and act backup where practicable during times of absence or high workload.
• Proactively monitor and evaluate systems and processes, providing input into ways to improve the delivery and quality of our services.
• Ensure maintenance of comprehensive records of all communications on the corporate document management systems.

Requirements:

• Have excellent written and verbal communication skills
• NCEA level 3 qualification or equivalent
• Lest 2 years of office management experience or experience in the compliance environment particularly relating to facilities property and buildings.
• Be able to pass Ministry of Justice checks and any other relevant security checks
• Be able to successfully complete a full NY Police vetting process

Please note, only those candidates successful in the shortlisting process will be contacted in the coming weeks for interviews.