Facilities Coordinator: Space Planning & Admin Support

HireTalent - Staffing & Recruiting Firm; San Antonio (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

HireTalent - Staffing & Recruiting Firm in San Antonio, TX seeks a Facilities Coordinator to manage work orders, coordinate office moves, and serve as the primary administrative support for the Facilities department, communicating with site leadership, vendors, and property management to keep the workplace safe, functional, and efficient.

This role tracks requests from start to finish, maintains occupancy and space planning records, coordinates building services, and assists with conference room

Qualifications

• High school diploma or GED required.
• Minimum two years of experience in facilities coordination, office administration, or a related field.
• Proficiency with Microsoft Outlook, Word, Excel, Teams, and PowerPoint.
• Strong organizational and customer service orientation.

Responsibilities

• Serve as the primary contact for facility-related requests.
• Coordinate facility work with landlords, vendors, and service providers.
• Communicate project status, work order updates, and facility information to site leadership and internal customers.
• Coordinate office moves, workstation assignments, and space planning activities.
• Maintain occupancy records and space planning documentation.
• Track work orders from initiation through completion.
• Coordinate preventive maintenance schedules with vendors and service providers.
• Process invoices and ensure cost center coding.
• Maintain facility documentation, contracts, inspection records, and compliance files.
• Coordinate building services (janitorial, security, etc.).
• Assist with conference room setups, events, and facility-related projects.
• Build and maintain relationships with site leadership, vendors, contractors, and property management.
• Provide general administrative support for the Facilities department.

Skills

Organizational skills

Time management

Customer service

Written & verbal communication

Prioritization

Attention to detail

Relationship building

Problem solving

Education

High school diploma or GED

Tools

MS Office

Space planning software

Job description

HireTalent - Staffing & Recruiting Firm in San Antonio, TX seeks a Facilities Coordinator to manage work orders, coordinate office moves, and serve as the primary administrative support for the Facilities department, communicating with site leadership, vendors, and property management to keep the workplace safe, functional, and efficient.

This role tracks requests from start to finish, maintains occupancy and space planning records, coordinates building services, and assists with conference room