Facilities Coordinator: Projects & Operations Lead

ISS Facility Services - North America; Thousand Oaks (CA); On-site; USD 39,000 - 41,000; Full time

Job summary

ISS Guckenheimer is seeking a Facility Coordinator to coordinate daily office services, vendor activities, and project schedules across multiple sites. You will work with the Facility Manager to ensure adherence to budgets and safety standards, while maintaining clear communications with customers and partners.

The ideal candidate has a facility management certification, 3 years of FM experience, and strong MS Office skills, with excellent customer service and organizational abilities.

Qualifications

• Certification in facility management or equivalent.
• 3 years experience in facility management.

Responsibilities

• Coordinate daily requirements and requests to operate and facilitate office services for the company.
• Set up all office services vendors and be onsite supervising their work.
• Ensure account facilities are operated and maintained in a cost effective and safe condition in accordance with the customer’s requirements to fulfill contractual obligations.
• Communicate operating philosophy, objectives, and expectations to build the site team.
• Work with Facility Manager to maintain the operations budget for all areas.
• Maintain open lines of communication with customer, alliance partners, and operations managers.
• Comply with all company policies and procedures and adhere to company standards.
• Develop and maintain a detailed project schedule covering all sites involved in the project.
• Coordinate interfaces of all disciplines within operations.
• Track project changes and produce updated site-based schedules.
• Maintain inventory levels.
• Code invoices for approval to correct cost centers and processing for payment.
• Oversee and coordinate special projects for facilities.

Skills

Customer service

Budgeting

Communication

Reading contracts

Organization

Teamwork

Time management

Contract language

Problem solving

Multitasking

Education

Facility management certification

Tools

Microsoft Office

Outlook

Excel

Word

Job description

ISS Guckenheimer is seeking a Facility Coordinator to coordinate daily office services, vendor activities, and project schedules across multiple sites. You will work with the Facility Manager to ensure adherence to budgets and safety standards, while maintaining clear communications with customers and partners.

The ideal candidate has a facility management certification, 3 years of FM experience, and strong MS Office skills, with excellent customer service and organizational abilities.