Facilities Coordinator - Part Time

ISS Facility Services - North America; Thousand Oaks (CA); Presencial; USD 39.000 - 41.000; Jornada completa

Descripción de la vacante

ISS Guckenheimer is seeking a Facility Coordinator to coordinate daily office services, vendor activities, and project schedules across multiple sites. You will work with the Facility Manager to ensure adherence to budgets and safety standards, while maintaining clear communications with customers and partners.

The ideal candidate has a facility management certification, 3 years of FM experience, and strong MS Office skills, with excellent customer service and organizational abilities.

Formación

• Certification in facility management or equivalent.
• 3 years experience in facility management.

Responsabilidades

• Coordinate daily requirements and requests to operate and facilitate office services for the company.
• Set up all office services vendors and be onsite supervising their work.
• Ensure account facilities are operated and maintained in a cost effective and safe condition in accordance with the customer’s requirements to fulfill contractual obligations.
• Communicate operating philosophy, objectives, and expectations to build the site team.
• Work with Facility Manager to maintain the operations budget for all areas.
• Maintain open lines of communication with customer, alliance partners, and operations managers.
• Comply with all company policies and procedures and adhere to company standards.
• Develop and maintain a detailed project schedule covering all sites involved in the project.
• Coordinate interfaces of all disciplines within operations.
• Track project changes and produce updated site-based schedules.
• Maintain inventory levels.
• Code invoices for approval to correct cost centers and processing for payment.
• Oversee and coordinate special projects for facilities.

Conocimientos

Customer service

Budgeting

Communication

Reading contracts

Organization

Teamwork

Time management

Contract language

Problem solving

Multitasking

Educación

Facility management certification

Herramientas

Microsoft Office

Outlook

Excel

Word

Descripción del empleo

Key Purpose

As a FacilityCoordinator with ISS Guckenheimer, you will be responsible for coordinating activities and resources in support of projects that impact multiple departments, systems, or work-flows with moderate to high risk and complexity or multiple projects simultaneously with lesser risk and complexity. As a Facility Coordinator you will work with the Facility Manager to ensure that the account operates in accordance with the approved operating guidelines and budget. As a Facility Coordinator you will schedule preventative maintenance, respond to urgent maintenance calls, and participate in the creation of emergency preparedness plans.

Responsibilities Include

• Coordinate daily requirements and requests to operate and facilitate office services for the company
• Set up all office services vendors and be onsite supervising their work
• Ensures that account facilities are operated and maintained in a cost effective and safe condition in accordance with the approved customer’s requirements to fulfill contractual obligations
• Communicates operating philosophy, objectives, and expectations in a continuing effort to build the site team
• Work with Facility Manager to maintain the operations budget for all areas
• Maintains open lines of communication with customer, alliance partners, and operations mangers
• Complies with all company policies and procedures and adheres to company standards
• Develops and maintains a detailed project schedule which includes administrative tasks of all sites involved in the project
• Ensure coordination of the interfaces of all disciplines within operations
• Responsible to track project changes and produces updated site-based schedule as agreed with upper management
• Maintain inventory levels
• Code invoices for approval to correct cost centers and process for payment
• Oversee and/or coordinate special projects required by the facilities department

Ideal Candidate Experience

• Certification in facility management or equivalent
• 3 years experience in facility management
• Microsoft Office –Advanced Outlook, Excel, Word
• Excellent customer service skills
• Ability to work with a budget
• Ability to read and understand standard business documentation (e.g. contract language)
• Solid written and oral communication skills
• Strong organizational and team-building skills
• Proven ability to work on several projects simultaneously and under tight schedules
• Must be a team player and committed to working in a quality environment
• Additional duties and responsibilities may be assigned as needed

Physical Demands & Work Environment

• Must be able to work under pressure and time deadlines during peak periods
• Long working hours
• Sitting at a computer for 50% of the time
• Walking/Inspecting the site 50% of the time
• Must be able to lift a minimum of 10 pounds
• Must be able to work under pressure and time deadlines during peak periods
• For California employees, suitable seating is available for this position

HSEQ Compliance

All employees must adhere to Health, Safety, Environment, and Quality (HSEQ) policies and procedures to ensure a safe and compliant work environment. This includes following safety protocols, maintaining environmental responsibility, and upholding quality standards in all tasks. Employees are expected to actively participate in HSEQ training and report any potential hazards or compliance concerns.

ISS offers full time employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program based on employment status. The annual salary range for this position is $28.00 per hour- $30.00 per hour. Final compensation will be determined based on experience and skills and may vary from the range listed above.

As a global organization, ISS Group is committed to making the international community more resilient and just for all people. We encourage diversity and inclusion in their broadest terms, including ethnicity, race, age, gender, gender identity, disability, sexual orientation, religious beliefs, language, culture, and educational background. We look to lead our industry by example and to positively influence the market wherever we operate.

Employment with ISS/Guckenheimer may be contingent upon successful completion of a background check and, where appliable, a drug and/or alcohol screening, in accordance with applicable laws and Company requirements.