Facilities Coordinator — Multi-Site Ops & Vendors

Nai-Hallmark-1; Jacksonville (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, vision, dental insurance

401(k) with traditional and Roth

Competitive PTO

Cell phone reimbursement

Ongoing training and career growth

Referral bonus

Catered lunches

Continuing education support

Job summary

NAI Hallmark is seeking an organized Facilities Coordinator to support a facilities management team across a 3‑story, 55,000 sq ft corporate HQ and multiple sites in the Jacksonville area.

You will work with executives, vendor teams, and internal departments to close out work orders, monitor PMs, and ensure security and emergency readiness while maintaining accurate records and reports.

Qualifications

• Associate degree or equivalent.
• 2–4 years of related experience.
• Experience working with executives and senior managers.
• Strong prioritization and decision‑making skills.
• Proficient in Microsoft Office; analytical capability.

Responsibilities

• Provide onsite facilities support for a 3‑story, 55,000 sq ft HQ building.
• Coordinate with porters, security, vendors and HR for work orders.
• Administer Building Engines for work orders and PMs.
• Collaborate with Lead Engineer across 22 locations and report status.
• Assist in preparing monthly facilities reports and invoices.

Skills

Analytical thinking

MS Office

Prioritization

Executive communication

Education

Associate degree

Tools

Building Engines

Job description

NAI Hallmark is seeking an organized Facilities Coordinator to support a facilities management team across a 3‑story, 55,000 sq ft corporate HQ and multiple sites in the Jacksonville area.

You will work with executives, vendor teams, and internal departments to close out work orders, monitor PMs, and ensure security and emergency readiness while maintaining accurate records and reports.