Facilities Coordinator — Lab/Life Science Ops (On-site)

Jones Lang LaSalle Incorporated; Madison (WI); On-site; USD 50,000 - 67,000; Full time

Benefits offered by this job

401(k) plan with matching

Medical, Dental & Vision Care

Paid parental leave

Paid Time Off and Company Holidays

Early access to earned wages (DailyPay

Job summary

JLL is seeking a facilities management professional in Madison, WI to oversee preventive maintenance for HVAC, electrical, plumbing, and specialized laboratory systems. You will manage work orders, coordinate with vendors, and ensure compliance with health, safety, and regulatory requirements to maintain high standards in a laboratory environment.

The role emphasizes client relationship management, budget support, and collaboration with the facilities team to meet service levels and performance

Qualifications

• 3+ years of experience in facilities management, preferably within life science, healthcare, or laboratory environments.
• Strong understanding of building systems including HVAC, electrical, plumbing, and fire/life safety systems; ability to explain technical issues to non-technical audiences.
• Demonstrated experience using CMMS and Microsoft Office Suite for work order management and reporting.
• Knowledge of OSHA regulations and environmental health and safety practices applicable to laboratory and research facilities.
• Excellent organizational and multitasking abilities with proven capacity to prioritize competing demands in a fast-paced environment.
• Strong interpersonal and communication skills, with ability to build relationships across diverse teams and interact professionally with all levels of an organization.

Responsibilities

• Coordinate and oversee preventive maintenance programs for HVAC, electrical, plumbing, carpentry, mechanical systems, and specialized laboratory and critical systems to ensure uninterrupted operations and equipment functionality.
• Manage work order systems, tracking requests from initiation through completion while maintaining accurate documentation and communication with stakeholders.
• Support work order management for in-house staff and vendors as necessary.
• Conduct regular facility inspections and routine walkthroughs to identify potential issues, document findings, and ensure corrective work orders are generated to maintain the high standards required in a laboratory environment.
• Serve as the primary liaison between building occupants, vendors, contractors, and the facilities management team to address service requests and resolve issues efficiently.
• Proactively develop and manage client relationships, ensuring expected service levels are achieved and customer satisfaction is exceeded.
• Monitor and maintain compliance with all health and safety, environmental, and risk management policies and procedures in conjunction with the area/site manager.
• Ensure compliance with regulations specific to life science facilities including chemical storage, waste management, and emergency response protocols.
• Follow established escalation procedures and incident reporting procedures.
• Support the facilities manager in implementing short and long-term projects for the client.
• Assist manager in achieving or exceeding financial targets and key performance indicators.
• Comply with all requirements of the client contract and meet or exceed performance metrics.
• Support the annual budgeting and quarterly forecasting processes and prepare monthly spend reports (actual vs. budget, variance analysis).
• Manage Purchase Orders associated with supported locations and support receipt of monthly contracts at the beginning of each month.

Skills

CMMS experience

Microsoft Office

HVAC, electrical, plumbing knowledge

Fire/life safety systems

Organization & multitasking

Interpersonal communication

Budgeting & KPI knowledge

Education

High school diploma or equivalent

Associate's degree in Facilities Management or Engineering

Tools

CMMS

Microsoft Office Suite

Job description

JLL is seeking a facilities management professional in Madison, WI to oversee preventive maintenance for HVAC, electrical, plumbing, and specialized laboratory systems. You will manage work orders, coordinate with vendors, and ensure compliance with health, safety, and regulatory requirements to maintain high standards in a laboratory environment.

The role emphasizes client relationship management, budget support, and collaboration with the facilities team to meet service levels and performance