Facilities Coordinator: Keep a Living Historic Estate Running

Filoli

Woodside (CA)

On-site

USD 49,593 - 53,726

Full time

14 days+

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Job summary

Filoli is seeking a versatile Facilities Coordinator to care for our historic estate and public garden. You will balance project administration with hands‑on maintenance, acting as the hub for daily operations, construction projects and events.

You’ll manage work orders, inventory, and 'as built' records, support event setup, basic repairs, safety, and logistics. A degree in facilities/construction/PM and 2+ years of related experience are preferred.

Qualifications

Associate or Bachelor’s degree with 2+ years in facilities/property/real estate coordination.
Familiarity with blueprints, specs, OSHA safety regulations and permitting.
IFMA certification bonus.
Basic understanding of residential electrical circuits and mechanical systems.
Valid Driver’s License required.

Responsibilities

Manage and prioritize daily work orders using Monday.com and Google Workspace.
Organize facilities supplies, coordinate purchasing, and maintain inventory records.
Maintain as-built drawings and update preventive maintenance schedules.
Serve as alternate staff technical expert for onsite control systems, phones and computers.
Collaborate with Events to set up furniture, lighting, platforms and staging.
Assist with maintenance tasks including carpentry, painting, plumbing, HVAC filters.
Support shipping/receiving and maintain a safe, clean workspace.