Assistant Director of Facilities Management

Stubblefield Institute; Shepherdstown (WV); On-site; USD 85,000 - 93,000; Full time

Benefits offered by this job

13 paid holidays

24 days annual leave

18 sick days

Wide range of health insurance

401(a) retirement savings

Tuition waivers

Job summary

Stubblefield Institute in Shepherdstown, West Virginia, is seeking an Assistant Director of Facilities Management. This position oversees daily facility maintenance operations, supervising trades and custodial staff while managing work orders for timely completion.

The ideal candidate has a Bachelor’s degree in Engineering or a related field and relevant experience in facilities management. Benefits include health insurance, 401(a) retirement savings, and tuition waivers for employees and their dependents.

Qualifications

• Bachelors degree in Engineering, Engineering Technology, Safety, Project Management or related field of study.
• 4+ years of experience in facilities management, project/construction management or industrial safety.
• OSHA 10 certification is required.

Responsibilities

• Lead daily facility maintenance operations and supervise staff.
• Manage work orders and ensure completion of repairs.
• Oversee budgets and vendor performances.
• Ensure compliance with safety regulations and training.

Skills

Facility management

Project management

Supervision

Safety compliance

Education

Bachelors degree in Engineering or related field

Associates degree and 4+ years of relevant experience

Tools

CMMS

OSHA standards

Job description

Assistant Director of Facilities Management

FLSA

FLSA Exempt

Pay Grade

Pay Grade Non-Classified

Advertised Salary $85,000 - $93,000

Position Status Full Time

Appointment Length 12 Months

Department Facilities Management

Job Summary/Basic Function
This position leads daily facility maintenance operations, supervising trades and custodial staff while managing both scheduled and reactive work. Oversees CMMS work orders to ensure timely completion and coordinates preventive, routine, and emergency repairs. Supports budgeting, vendor oversight, and project documentation while monitoring contractor performance. Ensures regulatory compliance, manages campus safety programs and training, and assists leadership in maintaining and improving facilities.

Minimum Qualifications

• Bachelors degree in Engineering, Engineering Technology, Safety, Project Management or related field of study.
• Or. Associates degree and 4+ years of relevant experience in facilities management, project/construction management or industrial safety.
• OSHA 10

Preferred Qualifications

• OSHA Certified Instructor
• MBA or Masters of Engineering
• 10+ years of experience in commercial or industrial facilities maintenance or construction.
• LEED AP

Job Duties

• Manage daily operations of facility maintenance, both scheduled and reactive.
• Supervise and coordinate work across skilled trades and custodial services.
• Respond to, manage, and resolve employee, vendor and administrative concerns.
• Utilize the CMMS to create, monitor, prioritize and ensure timely completion of work orders in accordance with University standards.
• Assist in the development and execution of departmental budgets, including monitoring expenses and identifying cost-saving initiatives.
• Participate in the preparation and submission of project reports, change orders, construction change directives, meeting minutes and other records necessary to administer projects and document the work performed.
• Supervise, inspect and monitor work performed by outside vendors and contractors.
• Coordinate scheduling and supervision of routine, preventative and emergency repairs to facilities and equipment.
• Assist the Director of Facilities Management in the planning, organization, and direction of staff in the upkeep of all University grounds and buildings.
• Respond to emergency calls on a 24 hour basis and disseminate the proper staff to mitigate the emergency.
• Provide support to emergency response personnel with technical, hazardous chemical and emergency protocol information.
• Oversee and enforce Environmental, Health and Safety compliance with applicable regulations ( OSHA, ASHRAE, NFPA, NEC, DEP, EPA, etc).
• Develop and maintain a system for the handling, collection, storage and disposal of hazardous, bio-hazard and universal waste across campus.
• Direct the work of other safety personnel throughout campus as required.
• Perform and/or schedule staff safety training and maintain documentation of training and safety incidents campus wide.
• Respond to regulatory agencies for compliance documentation.
• Make recommendations to improve existing equipment and processes.
• Provide backup to the Director of Facilities Management as authorized.
• Perform other duties and assignments as requested by the Director of Facilities Management.

Employee Benefits

• 13 paid holidays
• 24 days annual leave (vacation) per year
• 18 sick days per year and the flexibility to use that time to care for immediate family members
• Wide range of health insurance and other benefits
• 401(a) retirement savings with 6% contribution match; eligibility to continue health insurance post-retirement, and other retiree perks
• Tuition waivers for employees and their dependents