Facilities Coordinator - Deerfield, IL

CBRE Group, Inc.; Deerfield (IL); On-site; USD 42,000 - 64,000; Full time

Job summary

CBRE in Deerfield, IL is seeking a Facilities Coordinator to work with clients, vendors, and contractors to ensure facility tasks and work orders are completed efficiently.

This role supports property managers and the facilities management team by handling inquiries, documenting work orders, and following established procedures under supervision.

Qualifications

• High School Diploma or GED plus up to 2 years of related experience.
• Ability to follow basic work routines and standards.
• Strong communication and organizational skills with basic math ability.

Responsibilities

• Coordinate with landlords, tenants, and service providers to ensure procedures, policies, and reporting formats are followed.
• Acknowledge client inquiries and collect work orders for processing.
• Collect information reports to monitor performance and progress on facilities tasks.
• File work orders, proposals, and department documents submitted by vendors.
• Monitor activities outside the building, including waste disposal and recycling compliance.
• Follow instructions and ask clarifying questions when needed.
• Respond to common inquiries or complaints from clients, coworkers, and supervisors.
• Use established procedures to solve straightforward problems under close supervision.

Skills

Communication

Organization

Basic Math

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Global Workplace Solutions (GWS) Local is a hard services-led, tailored facility management solution. We self-perform hard services while partnering with best-in-class soft service providers to offer custom facility and project management solutions to our clients. We focus on empowering our team with a high-level of downstream accountability, resulting in an agile and efficient service delivery.

In addition to our core facility and project management capabilities, our platform offers direct access to our Best-in-Classservices, including ESG, Security Consulting, Workplace Strategy, and Workplace Experience.

About the Role:

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need:

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.