Receptionist

Aston Carter; Tampa (FL); On-site; USD 47,000 - 57,000; Full time

Job summary

Aston Carter is hiring a Receptionist for its Downtown Tampa office. The role involves greeting visitors, maintaining security, handling mail, and keeping meeting areas tidy. You will support HR with light administrative tasks and calendar coordination. This is a fully onsite, 32-hour per week position based in Tampa, FL.

The role offers stability and growth within a professional office environment, with opportunities to interact with leadership and contribute to smooth daily operations.

Qualifications

• Experience working in a front desk or receptionist role.
• Professional communication and courteous visitor handling.
• Proficiency with Microsoft Word, Excel, and Outlook.

Responsibilities

• Welcome visitors and verify parking where applicable.
• Maintain security by ensuring visitors sign in and wear badges.
• Manage incoming/outgoing mail and packages with carriers.

Skills

Front desk experience

Customer service

Microsoft Word

Microsoft Excel

Microsoft Outlook

Calendar management

Visitor management

Tools

Word

Excel

Outlook

Job description

Aston Carter is hiring a Receptionist in Downtown Tampa!

Job Description

• Welcome visitors to the office in a professional, courteous manner and validate parking cards when applicable.
• Maintain office security by following established procedures, ensuring visitors are signed in and issued proper badges.
• Distribute incoming mail and manage all incoming and outgoing mail and packages with carriers.
• Ensure the tidiness and professional appearance of meeting rooms, mail room, breakroom, reception area, and other office spaces.
• Conduct regular safety walks throughout the office to help maintain a safe and orderly environment.
• Report maintenance issues within the office suite by logging repair requests with property management in a timely manner.
• Perform office services functions by monitoring office supply inventory levels, placing new orders, and verifying related invoices.
• Ensure office equipment is properly maintained and that applicable leases are negotiated and renewed on schedule.
• Provide support to the HR team, which may include preparing information in Excel or Word documents, ordering business cards, and arranging employee name plates.
• Manage offsite employee parking arrangements as well as changes related to building parking.
• Support the leadership team with calendar management, including scheduling meetings, coordinating conference room usage, and handling document requests.
• Coordinate and support on-site meetings by arranging catering, supplies, and other logistical needs.

Essential Skills

• Strong professional communication skills, with the ability to provide clear, concise information and represent the office with executive presence.
• Customer service–oriented mindset with strong listening skills and a friendly, welcoming demeanor.
• Experience working in a front desk or receptionist role, including greeting guests, managing visitor flow, and handling office coordination.
• Proficiency with Microsoft Office, particularly Word, Excel, and Outlook.
• Comfort using Outlook for calendar management, including scheduling meetings and coordinating conference room logistics.

Additional Skills & Qualifications

• Experience ordering office supplies and catering and verifying related invoices.
• Ability to maintain office equipment and coordinate with property management for repairs and lease renewals.
• Comfort preparing basic documents and information in Excel and Word.
• Confidence and poise in serving as the face of the office and interacting regularly with leadership and management.
• Interest in a long-term, stable receptionist role with opportunities to grow within a professional front desk environment.

Schedule

The schedule is a stable 32-hour workweek with no Fridays.

Job Type & Location

This is a Permanent position based out of Tampa, FL.

Pay And Benefits

The pay range for this position is $52000.00 - $52000.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligible for benefits - direct hire - will have client send upon request

Workplace Type

This is a fully onsite position in Tampa,FL.

Application Deadline

This position is anticipated to close on Sep 30, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.