Facilities Coordinator

CBRE HV; Wenatchee (WA); Sur place; USD 45 000 - 60 000; Plein temps

Résumé du poste

CBRE HV is seeking a Facilities Coordinator in Washington state to collaborate with clients, vendors, and contractors on work orders and facility tasks. You will support property managers with budgeting, reporting, and vendor invoicing while coordinating maintenance and project activities from scope to closeout.

The role emphasizes organization, clear communication, and adherence to procedures, with close supervision and defined processes to deliver outcomes.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Responsabilités

• Work with landlords, tenants, and service providers to ensure procedures, policies, and reporting formats.
• Support FM with budgets, monthly reports, forecasts, and financial documentation; include budget input and tracking spend; process vendor invoices, POs, and AR.
• Coordinate maintenance items with technicians and vendors; open, coordinate, and monitor work through completion.
• Coordinate project activities through lifecycle: scope, approvals, PO setup, vendor coordination, scheduling, status tracking, closeout.

Connaissances

Communication skills

Organizational skills

Basic math skills

Following basic procedures

Formation

High School Diploma or GED

Outils

Microsoft Office

Description du poste

About the Role:As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Support the FM with preparation of budgets, monthly reports, forecasts, and financial documentation, including providing budget input and tracking planned versus actual spend. Coordinate the coding and processing of vendor invoices, billing, expense reports, purchase orders, and accounts receivable activities.
• Work with Maintenance Technicians and vendors to compile and track maintenance items. Open, coordinate, and monitor work assigned to vendors through completion.
• Coordinate project activities through the project lifecycle, including scope documentation, Microsoft requirements, required approvals, PO setup, vendor coordination, scheduling, status tracking, and closeout, escalating issues to the FM as needed.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Additional Information

If you require any adjustments or support in connection with your application or the recruitment process, please contact [e-mail] . We are committed to ensuring that all candidates can participate fully in the process.