Facilities Coordinator

CBRE HV; Spring (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

CBRE is seeking a Facilities Coordinator in Spring, TX to manage work orders and coordinate with clients, vendors, and contractors. The role focuses on supporting property managers and ensuring adherence to procedures and reporting formats.

Strong communication, organization, and MS Office skills are required, with on-site work and close supervision during the early period. The position involves handling inquiries, collecting data, and maintaining files, while ensuring compliance with

Qualifications

• Clear communication and basic math for reporting
• Ability to follow standard work routines and procedures
• Strong organizational skills and attention to detail with MS Office

Responsibilities

• Coordinate with landlords, tenants, and service providers to ensure procedures are followed.
• Acknowledge client inquiries and collect work orders.
• Collect information reports to track performance and progress.
• File work orders, proposals, and department files from vendors.
• Monitor activities outside the building including waste disposal and recycling.
• Follow instructions and prepare concise memos and replies.
• Respond to common inquiries or complaints from clients and colleagues.
• Execute tasks using defined procedures under supervision.

Skills

Communication

Organizational skills

Team collaboration

Education

High School Diploma or GED

Tools

Microsoft Office

Word

Excel

Outlook

Job description

About the Role: As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete. This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans. What You’ll Do:

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

Qualifications

What You’ll Need:

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Disclaimers

Applicants must be currently authorized to work in the USA without the need for visa sponsorship now or in the future.

Additional Information

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