Facilities Coordinator

CBRE Group, Inc.; Tewksbury (MA); On-site; USD 42,000 - 54,000; Full time

Job summary

CBRE Group, Inc. is seeking a Facilities Coordinator to work with clients, vendors, and contractors to ensure facility tasks and work orders are completed efficiently.

The role supports Property Managers with repairs and investment planning within the Facilities Management function. The ideal candidate has a High School Diploma or GED and up to 2 years of related experience, plus strong Microsoft Office skills and excellent organization.

Qualifications

• High school diploma or GED required with up to 2 years of related experience.
• Ability to follow basic work routines and standards.
• Strong communication and organizational skills.

Responsibilities

• Coordinate with clients, vendors, and contractors to ensure timely completion of facility tasks and work orders.
• Acknowledge client inquiries and collect work orders.
• Maintain records and file proposals, department files, and vendor paperwork.
• Monitor activities outside the building such as waste disposal and recycling.
• Follow defined procedures under supervision to deliver outputs.

Skills

Communication

MS Office

Organizational skills

Basic math

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

About the Role:

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You'll Do:

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You'll Need:

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.