Facilities Coordinator

Eagle County Government; Vail (CO); On-site; USD 42,000 - 51,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Wellness program

Paid holidays

Paid time off

Tuition reimbursement

Employer retirement plan match

Free classes at Colorado Mountain Club

Bilingual pay incentive

Free bus pass

Job summary

Eagle County Government is seeking a Facilities Coordinator to anchor the Facilities & Project Management team. You will streamline workflows, optimize dispatch and work order systems, manage accounts payable/revenue, assist with budgets, and coordinate department projects and events.

The role offers Monday–Friday, 8am–5pm, with a focus on public service, facility operations, and community engagement across county buildings and facilities.

Qualifications

• 4+ years of related experience in budget control or accounting (public works, construction, architecture, or property management).
• Strong grasp of basic accounting principles and bookkeeping.
• Experience with software troubleshooting and spreadsheets/databases (Google Suite preferred).
• Ability to balance multiple priorities in a fast-paced setting; strong attention to detail.

Responsibilities

• Optimize dispatch workflows and manage work order software systems.
• Support A/P and revenue cycles; assist with budget projections.
• Plan and organize department projects, CORA requests, and contract support.
• Provide customer service for room rentals, badge access, and inquiries.

Skills

Budget control or accounting

Communication & service mindset

Organization & adaptability

Bilingual English/Spanish (plus)

Education

Equivalent combination of education and experience

Tools

Google Suite

Spreadsheets/Databases

Job description

Hiring Range: $30.81-$36.98. The maximum pay for this position is $43.14.

Eagle County Government is seeking an organized, adaptable, and proactive Facilities Coordinator to serve as an operational anchor for our Facilities & Project Management team. In this role, you will exercise independence to streamline departmental workflows, optimize work order dispatch systems, manage accounts payable/revenue processes, assist with budget analysis, and coordinate department projects and events.

Schedule: Monday-Friday; 8am-5pm.

What You’ll Do

• Systems & Dispatch Optimization: Serve as the primary coordinator for dispatch workflows, transitioning work order intake to optimize maintenance operations and managing facility access/work order software systems.
• Financial & Budgeting Support: Manage A/P and revenue payment cycles, input budget information, perform expense trend analysis, and assist division managers with budget projections.
• Project & Administrative Coordination: Plan and organize department projects, order supplies, support RFPs/contracts, manage record retention schedules, and handle CORA requests.
• Customer & Community Engagement: Deliver professional customer service to employees and the public for room rentals, badge access, and facility inquiries—including administrative support during the annual Fair and Rodeo.

Why You’ll Love Working With Us

• Purpose-Driven Work: Our mission is to provide high-quality programs for a safe, clean, productive, and well-maintained physical environment across Eagle County buildings, grounds, and fairgrounds.
• Dynamic & Engaging Responsibilities: No two days are the same—you’ll balance financial analysis, tech/software coordination, customer interaction, and special community projects.
• Supportive & Collaborative Culture: Work closely with directors, project managers, maintenance staff, and the local community in a team-oriented environment anchored by clear core values and public service.
• Opportunity for Ownership: Take charge of building efficient workflow processes and software integrations that directly impact operational success county-wide.

What you’ll bring

• Experience: 4+ years of related experience in budget control or accounting within public works, construction, architecture, or property management (5+ years preferred), or an equivalent combination of education and experience.
• Technical & Financial Skills: Strong grasp of basic accounting principles, advanced bookkeeping, software troubleshooting, and spreadsheets/databases (Google Suite experience preferred).
• Adaptability & Organization: Proven ability to balance multiple priorities, pivot quickly between tasks, and maintain exceptional attention to detail in a fast-paced setting.
• Communication & Service Mindset: Excellent written and verbal communication skills to interact positively with the public and internal teams (Bilingual in English/Spanish is a plus!).
• Requirements: Valid driver’s license with a satisfactory driving record. Ability to support emergency operations or special events (like the Fair & Rodeo) as needed.

Culture & Benefits

Working in local government is one of the best career paths in the mountains. ‘Your Career will Soar with Eagle County’. Get started with us today!

• Why is Eagle County recognized as a Best Place to Work in 2022? Culture of flexibility and support for mental health / wellness. Check out more awards here.
• Purpose! A modern, values-driven workplace with more than 550 employees embracing a welcoming culture, supportive leaders and an organization focused on our mission: Creating a Better Eagle County for All.
• Learning organization focused on professional development opportunities, FREE CMC classes and Tuition reimbursement.
• Future-focused with our Strategic Plan on improving housing, climate change and more.
• As a certified healthy workplace, our culture recognizes the importance of individual needs and enjoying life outside of work. Other perks may include flexible work arrangements, paid volunteer time, and daytime fitness classes/bike rides.

Great benefits!

• Comprehensive and low-cost medical, dental, and vision insurance (as low as $85/month for employee only)
• Wellness program where you can earn cash or extra days off
• 15 paid holidays
• Paid time off (starting at 12 days) and additional medical leave
• Paid volunteer hours
• 8% (dollar-for-dollar match) retirement plan
• Free classes at Colorado Mountain College
• Eagle County University classes (internal training)
• Tuition reimbursement programs
• Bilingual Pay Incentive
• Free bus pass and more