Facilities Coordinator

Sunrise Systems, Inc.; Secaucus (NJ); On-site; USD 52,000 - 68,000; Full time

Job summary

Sunrise Systems, Inc. seeks a Facilities Coordinator to support site operations across Secaucus facilities, oversee vendor activities, and maintain equipment and supplies while delivering high service levels.

The role includes coordinating maintenance, managing work orders, facilitating events, and ensuring safety and occupancy standards are met. Requires strong communication and problem-solving, with the ability to work independently and lift up to 50 lbs.

Qualifications

• Minimum 1 year prior experience in multi-site, manufacturing/warehouse/distribution environments strongly preferred.
• High school diploma or technical certification preferred
• Knowledgeable of local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageous.
• Understanding of basic technical aspects of property (computer room air-conditioning, chiller system, fire protection system, mechanical & electrical system) is advantageous.
• Proficiency in a range of information technology tools and platforms.
• Excellent communication, organization, and problem-solving skills.
• Ability to work independently with little supervision and effectively deal with stressful situations.
• Self-motivated; confident, energetic, and flexible
• Ability to lift 50lbs, bend, carry, and sit, stand or walk for prolonged periods of time.

Responsibilities

• Actively support an environment of teamwork, cooperation, performance excellence, and personal success.
• Conduct daily walkthroughs to ensure clean and organized facilities.
• Respond to all work orders in a timely manner, ensuring excellent customer service.
• Identify opportunities for improved operation and service excellence, making recommendations for conduct site inspections and assessments to ensure all building procedures and performance measures are always maintained and the provision of a safe workplace.
• Schedule and manage repairs and maintenance, minor works and other work requests, tracking to completion.
• Provide information and direction to vendors, and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption.
• Provide coordination and support events, meeting and conference facilities as required.
• Maintain and propose emergency response plans including evacuation, implementation of after-hours emergency response, and environmental health and safety.
• Coordinate site operations in accordance with all agreed policies, procedures, and contract scope.
• Open and/or close a facility including arming and disarming alarm system
• Other duties that may include but are not limited to- reception and guest support, drive passenger van for guest pickups and or tours, mail and courier services, office supplies and equipment maintenance, landlord relations and coordination of building access passes, safety and security support.

Skills

Vendor management

Facilities operations

Multi-site experience

Communication skills

Problem-solving

Education

High school diploma

Tools

IT platforms

Job description

must have reliable transportation to visit the different buildings in Secaucus .. ( stipend provided to cover fuel)

Needs to be a bit handy and can do basic repairs and manage third party vendors if it's a bigger job that requires more expertise

The Facilities Coordinator will provide support to the site and assist Facility Managers with operational activities in maintenance and operations, vendor oversight, equipment and supplies, occupancy services, and proactively develop and maintain client relationships, ensuring that expected service levels are achieved.

About The Role

What You Will Do

• Actively support an environment of teamwork, cooperation, performance excellence, and personal success.
• Conduct daily walkthroughs to ensure clean and organized facilities.
• Respond to all work orders in a timely manner, ensuring excellent customer service.
• Identify opportunities for improved operation and service excellence, making recommendations for conduct site inspections and assessments to ensure all building procedures and performance measures are always maintained and the provision of a safe workplace.
• Schedule and manage repairs and maintenance, minor works and other work requests, tracking to completion.
• Provide information and direction to vendors, and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption.
• Provide coordination and support events, meeting and conference facilities as required.
• Maintain and propose emergency response plans including evacuation, implementation of after-hours emergency response, and environmental health and safety.
• Coordinate site operations in accordance with all agreed policies, procedures, and contract scope.
• Open and/or close a facility including arming and disarming alarm system
• Other duties that may include but are not limited to- reception and guest support, drive passenger van for guest pickups and or tours, mail and courier services, office supplies and equipment maintenance, landlord relations and coordination of building access passes, safety and security support.

What You Bring

• Minimum 1 year prior experience in multi-site, manufacturing/warehouse/distribution environments strongly preferred.
• High school diploma or technical certification preferred
• Knowledgeable of local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageous.
• Understanding of basic technical aspects of property (computer room air-conditioning, chiller system, fire protection system, mechanical & electrical system) is advantageous.
• Proficiency in a range of information technology tools and platforms.
• Excellent communication, organization, and problem-solving skills.
• Ability to work independently with little supervision and effectively deal with stressful situations.
• Self-motivated; confident, energetic, and flexible
• Ability to lift 50lbs, bend, carry, and sit, stand or walk for prolonged periods of time.