Facilities Coordinator

United Way Worldwide; Seattle, Northern (WA, KY); Hybrid; USD 63,000 - 66,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

PTO including holidays

403(b) retirement savings plan

Subsidized Transit Pass (Orca Card)

Job summary

United Way of King County is seeking a Facilities Coordinator to provide day-to-day administrative and operational support for building and workplace needs. You will work with the Building Manager to coordinate operations, maintenance, vendors, and invoicing, while supporting moves, storage organization, and workspace changes.

The role is on-site weekdays during business hours and emphasizes collaboration, accountability, and a strong commitment to equity in all processes.

Qualifications

• 2-4 years of experience in facilities coordination, office administration, customer service, or a related field.
• Proven strong attention to detail and demonstrated ability to work independently and as a team member.
• Ability to manage multiple priorities and respond to changing needs.
• Strong communication and customer service skills.
• Experience with purchasing, paying invoices, budgets, and facilities systems preferred.
• Demonstrated understanding of social and racial justice and equity, with a commitment to apply justice lenses in personal and workplace contexts.

Responsibilities

• Coordinate routine building operations and respond to day-to-day facilities needs.
• Monitor building conditions and identify maintenance, safety, security, and cleanliness issues.
• Submit, track, and follow up on maintenance and service requests.
• Conduct routine inspections of common areas, offices, restrooms, kitchens, meeting spaces, and other facility areas.
• Coordinate access to the building for vendors, contractors, and service providers.

Skills

Customer service

Microsoft Office

Communication

Attention to detail

Education

High school diploma

Job description

At United Way of King County, we are working side by side with communities to build an equitable future for everyone. We believe that having staff, volunteers, and supporters that represent diverse backgrounds will allow us to better accomplish our mission. We continue to work diligently to ensure that the field of philanthropy is welcoming to diverse communities. We strive to have a diverse staff and particularly encourage Black, Indigenous and people of color to apply and be part of our team.

Our culture fosters collaboration, teamwork, open communication, leadership, integrity, and accountability.

Job Summary:

The Facilities Coordinator provides day-to-day administrative and operational support for United Way of King County's building and workplace. Working closely with the Building Manager, this position coordinates building operations, maintenance, vendors, invoicing, along with workspace and facility’s needs.

The Facilities Coordinator serves as a primary point of contact for employees regarding routine facility needs, ensuring requests are addressed promptly and building services are organized, documented, and completed effectively. The position also provides a variety of services to teams and staff, including materials movement, office moves, installations, and organization of storage spaces.

This position is required to be on-site weekdays during business hours.

Compensation:

• The hourly rate for this position ranges from $30.08 to $31.58.
• Medical, dental, vision and life insurance
• PTO (including holidays)
• 403(b) retirement savings plan
• Subsidized Transit Pass (Orca Card)

Essential Duties:

Building Operations

• Coordinate routine building operations and respond to day-to-day facilities needs.
• Monitor building conditions and identify maintenance, safety, security, and cleanliness issues.
• Submit, track, and follow up on maintenance and service requests.
• Conduct routine inspections of common areas, offices, restrooms, kitchens, meeting spaces, and other facility areas.
• Coordinate access to the building for vendors, contractors, and service providers.
• Primary delivery contact and entrance management.

Office & Workplace Services

• Coordinate employee requests related to workspaces, furniture, equipment, signage, and common areas.
• Support office moves, workspace changes, new employee setups, and employee departures.
• Maintain office supply areas and monitor inventory levels.
• Order and replenish office, kitchen, restroom, and other facility supplies.
• Help maintain an organized, welcoming, and functional office environment.

Building Security & Safety

• Support emergency preparedness activities and building drills.
• Immediately elevate safety or security concerns.
• Assist with records of maintenance, contracts, inspections, and purchases.
• Prepare routine facilities reports for the Building Manager.

Vendor & Contractor Coordination

• Assist in with vendors and contractors for routine services and repairs.
• Process facilities invoices and maintain purchasing documentation.
• Assist with vendor contacts, contracts, warranties, and service records.
• Escalate significant issues to the Building Manager.

Projects & Capital Improvements

• Provide administrative and logistical support for facilities projects.
• Coordinate schedules, communications, deliveries, and building access.
• Assist with documentation for capital improvements and building assets.

Knowledge, Skills, and Abilities:

• 2-4 years of experience in facilities coordination, office administration, customer service, property operations, or a related field.
• Proven strong attention to detail and demonstrated ability to work independently and as a team member.
• Ability to manage multiple priorities and respond to changing needs.
• Strong communication and customer service skills.
• Proficiency with Microsoft Office and standard workplace technology.
• Ability to work effectively with vendors, contractors, employees, and leadership.
• Experience with purchasing, paying invoices, budgets, and facilities systems preferred.
• Demonstrated understanding of social and racial justice and equity, with a proven commitment to apply racial and economic justice lenses in both personal and workplace contexts.
• Lived experience and/or demonstrated professional skills working within a diverse work environment.

Education and/or Experience:

High school diploma, or equivalent of 2-4 years of experience in facilities coordination, office administration, customer service, property operations, or a related field. Experience of partnering with staff, directing vendors and hired labor. Office administration background preferred.

Additional Information:

United Way of King County is an exceptional workplace that can provide you with:

• Opportunities to work with smart, passionate, and enthusiastic team members and volunteers.
• Ongoing collaboration with diverse staff and other constituents
• A desirable culture of high-performance expectations and accountability
• Exciting and challenging work
• Opportunities to help solve the community's toughest problems.
• Competitive pay is commensurate with demonstrated successful performance and experience.
• Many other benefits that we are happy to discuss with you.