Facilities Senior Coordinator (Corporate Workplace Operations)

Aquent; Bellevue (WA); On-site; USD 65,000 - 95,000; Full time

Job summary

Aquent is seeking an experienced Facilities/Office Operations professional to join our corporate headquarters in Bellevue. You will be the first point of contact for employees, visitors, vendors, and candidates, coordinating daily operations to maintain a safe, clean, and professional environment.

You will manage maintenance, service tickets, and vendor relationships across janitorial, HVAC, security, waste management, and building management while supporting office moves and workplace

Qualifications

• 3+ years in facilities/office management or related fields.
• Experience coordinating vendors and maintenance activities.
• Strong organizational and project coordination skills.
• Excellent customer service and communication abilities.

Responsibilities

• Serve as first point of contact for employees, visitors, vendors, and candidates.
• Coordinate day-to-day workplace operations to ensure a safe, clean environment.
• Manage facilities requests, maintenance activities, and service tickets.
• Coordinate with janitorial, HVAC, security, waste management, and building teams.
• Track vendor performance and ensure service expectations are met.
• Support office moves, workstation setups, and workplace improvements.
• Coordinate small workplace projects from planning through execution.
• Monitor purchase orders, invoices, and facility documentation.
• Partner with HR, IT, Security, Operations, and Property Management.

Skills

Facilities management experience

Vendor coordination

Organizational skills

Customer service

Communication

Multi-tasking

Tools

Microsoft Excel

PowerPoint

Job description

What You’ll Do

• Serve as the first point of contact for employees, visitors, vendors, and candidates entering the corporate office
• Coordinate day-to-day workplace operations to ensure a safe, clean, and professional environment
• Manage facilities requests, maintenance activities, and service tickets
• Coordinate with vendors including janitorial, HVAC, security, waste management, and building management
• Track vendor performance and ensure service expectations are met
• Support office moves, workstation setups, furniture requests, and workplace improvements
• Coordinate small workplace projects from planning through execution
• Monitor purchase orders, invoices, and facility-related documentation
• Partner with HR, IT, Security, Operations, and Property Management teams
• Help create a positive employee experience while maintaining efficient office operations

What You’ll Bring

• 3+ years of facilities management, workplace operations, office management, or property management experience
• Experience coordinating vendors and facility maintenance activities
• Strong organizational and project coordination skills
• Excellent customer service and communication skills
• Ability to manage multiple priorities while maintaining exceptional attention to detail
• Experience working in a corporate office environment
• Strong Microsoft Office skills, particularly Excel and PowerPoint

Nice to Have

• ServiceNow, Corrigo, or other facilities management systems
• Experience with Asana, Monday.com, Jira, or other project management software
• Knowledge of workplace safety or OSHA regulations
• Experience supporting office renovations, moves, or workplace improvement projects
• Experience mentoring junior team members

Why Apply

Join a well-known, fast-growing ecommerce company with a strong employee-focused culture.

Work in a highly visible role that interacts with employees, executives, vendors, and leadership every day.

Gain experience managing a wide variety of workplace operations and facilities projects.

Collaborate across multiple corporate functions including HR, IT, Security, Operations, and Property Management.

Expand your facilities management experience while supporting a dynamic corporate headquarters.