Facilities Coordinator

ADP, Inc.; Saint Paul (MN); On-site; USD 47,000 - 51,000; Full time

Benefits offered by this job

Health insurance

Retirement plan with employer contribu

Paid holidays and vacation

Job summary

Minnesota Historical Society seeks applicants to support facilities management and operations at the Minnesota History Center. The Facilities Coordinator will oversee essential building and grounds activities, coordinate with FMD, manage the work-request system, and support reception and shipping processes.

The role emphasizes inclusive service, collaboration, and adherence to safety and regulatory standards while delivering outstanding customer service to staff and visitors.

Qualifications

• Two years of experience working in facilities management or related industry.
• Experience working in a facilities work request system, CAFM, IWMS, or other work request system.
• Physical capability to lift and carry files and objects weighing up to 50 pounds.
• Demonstrated ability to communicate effectively and work collaboratively in a diverse environment.

Responsibilities

• Coordinate facilities repair and maintenance work in partnership with State of Minnesota Facilities Management Division (FMD).
• Manage facilities work request system.
• Support shipping and receiving operations.
• Perform other essential facilities functions.

Skills

Facilities management experience

GSuite applications

Communication skills

Team collaboration

Multitask under deadlines

Attention to detail

Tools

CAFM

IWMS

G Suite

Job description

LOCATION

History Center - 345 W Kellogg Blvd., St. Paul, MN 55102

TYPICAL

STARTING PAY

$22.41 - $24.49 hourly

STATUS & HOURS

Full-time, regular (approximately 2080 annual hours) position.

BENEFITS

Eligible to participate in the State Employee Group Insurance Program and a retirement program with employer contribution. Generous vacation and sick time accruals with additional paid holidays.

DESIGNATION

Bargaining Unit AFSCME Local 3173

POSTING DATE

October 13, 2026

DEADLINE DATE

October 27, 2026

DESCRIPTION

The Minnesota Historical Society (MNHS) seeks applicants to support facilities management and operations of the Minnesota History Center (MHC) building and grounds on the State of Minnesota Capitol Complex in downtown St. Paul. The Facilities Coordinator advocates for and advances the Minnesota Historical Society’s mission by overseeing an essential business function and providing exemplary customer service to both internal and external contacts. The position is responsible for coordinating facilities related building and grounds work in partnership with the State of Minnesota Facilities Management Division (FMD), managing the facilities work request system, and providing support to shipping and receiving operations. Additionally, the position will provide direct support and execution of MHC Facilities Management functions as directed, all in support of an inclusive and positive environment, both for the MNHS workforce and for the community.

SUMMARY OF WORK

1. Coordinate facilities repair and maintenance work in partnership with State of Minnesota Facilities Management Division (FMD)
2. Manage facilities work request system
3. Support shipping and receiving operations
4. Perform other essential facilities functions

MINIMUM QUALIFICATIONS

• Two years of experience working in facilities management or related industry.
• Experience working in a facilities work request system, computer-aided facilities management (CAFM), integrated workplace management system (IWMS), or other work request system.
• Work may include reaching with hands and arms; climbing or balancing; turning, twisting, or bending at the waist; stooping, kneeling, crouching, crawling; smelling.
• Required to lift and carry files and objects weighing up to 50 pounds.

DEMONSTRATED SKILLS IN OR KNOWLEDGE OF

• Creating effective work products in GSuite applications (GMail, Calendar, Drive, Sheets, Sites).
• Preparing a variety of business documents and reports.
• Strong attention to accuracy and detail.
• Ability to work collaboratively in a team atmosphere.
• Demonstrated ability to communicate effectively.
• Ability to multitask and work under deadlines while maintaining a calm and thoughtful demeanor.
• Effective and inclusive communications with a diverse group of users including museum visitors, vendors and contractors, and staff and volunteers.
• Integrated Pest Management (IPM) for museums, libraries, or other cultural heritage facilities.
• Building plans, blueprints, and/or construction documents.
• Applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes.

DESIRED QUALIFICATIONS

• At least two years experience working in a large and complex campus setting and/or in a museum, library, or educational environment.
• Certificate program or industry credentialed certification in Facilities Management.

At MNHS, we don’t just accept difference — we celebrate it, we support it, and we thrive on diversity for the benefit of our employees, our products and services, and our community. The Minnesota Historical Society believes that an inclusive culture among our team members is critical to our success as a historical society and museum, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Minnesota Historical Society is proud to be an equal opportunity workplace and employer.