Facilities Coordinator

Colliers International; Saint Louis Park (MN); On-site; Full time

Job summary

A leading company in facilities management is seeking a Facilities Coordinator in St. Louis Park, MN. This role involves managing service requests, coordinating with field technicians, and ensuring timely task completion. Ideal candidates will possess strong multitasking and organizational skills, along with proficiency in relevant software. Join a dynamic team that values growth and offers comprehensive benefits.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

401(k)

Paid Time Off

Holidays

Parental Leave

Qualifications

• Experience in dispatching or customer service roles.
• Ability to work with urgency and independently.

Responsibilities

• Receive service requests and input data into Sage.
• Assign work orders and follow up with clients.
• Assist with billing and procurement activities.

Skills

Multitasking

Organizational Skills

Communication

Critical Thinking

Tools

Sage

Job description

Locations: St. Louis Park, Minnesota, United States of America

Time Type: Full time

Posted on: Posted 2 Days Ago

Job Requisition ID: JR15754

Make your next move an expert one.

At Colliers, our success is driven by how we achieve it. Our passionate team takes ownership and always acts in the best interest of our clients, colleagues, and communities.

Why Colliers?

Our dynamic environment offers opportunities for growth and learning. Our decentralized culture allows quick advancement and broad exposure to our business.

This position is onsite at our St. Louis Park, MN office.

Position Overview

We are seeking a reliable Facilities Coordinator to be the first point of contact at our St. Louis Park location. The role involves recording service request details, setting up work orders in Sage software, and coordinating with field technicians.

Key Responsibilities

1. Receive service requests via email, phone, or in person and accurately input data into Sage, prioritizing tasks.
2. Assign work orders to appropriate field personnel.
3. Follow up with clients and communicate job statuses effectively.
4. Coordinate with field staff to ensure timely completion of tasks.
5. Generate weekly work order status reports and follow up on pending items.
6. Assist with billing and procurement activities as directed.
7. Monitor GPS systems and generate location reports.
8. Support HVAC department with reports, scheduling, and supplies.
9. Review and verify HVAC proposals for accuracy.
10. Perform administrative duties, including contacting vendors, managing permits, and ensuring certificates of insurance are current.

Qualifications

• Strong multitasking and organizational skills.
• Experience in dispatching or customer service roles.
• Ability to work with urgency and independently.
• Proficiency with relevant technology and software.
• Excellent communication skills in English.
• Critical thinking and sound judgment.

Additional Information

Hourly Range: $26.00 - $31.25, based on experience and location.

Benefits include medical, dental, vision, life insurance, disability, 401(k), paid time off, holidays, and parental leave.

Applicants must be authorized to work in the U.S. full-time; we do not sponsor visas. No agency submissions accepted.

Equal Opportunity Employment

Colliers is committed to diversity and inclusion. We prohibit discrimination based on any protected characteristic and provide accommodations for applicants with disabilities.

About Us

We are an enterprising organization that values relationships, responsibility, and doing the right thing. Our global reach and passionate team drive industry-leading results. Join us to accelerate success.