Facilities Coordinator

ZipRecruiter; Richmond (VA); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading company in Richmond is seeking a Facilities Coordinator to support the implementation of maintenance software and ensure smooth operations across multiple residential programs. The role involves managing maintenance requests, vehicle maintenance, and developing Standard Operating Procedures. Ideal candidates will have strong attention to detail, excellent time management skills, and proficiency in QuickBooks.

Qualifications

• Ability to lift up to 50 lbs.
• Positive driving record.

Responsibilities

• Assist in implementing and managing maintenance software.
• Monitor completion of maintenance requests.
• Manage vehicle maintenance for a fleet of 39 vehicles.

Skills

Attention to Detail

Time Management

Communication

Tools

QuickBooks

Internet-based Software

Job description

Position Overview:

As a Facilities Coordinator, you will support the implementation of maintenance software and ensure the smooth operation of our facilities and fleet across 18 residential programs (single-family homes and apartments).

Key Responsibilities:

1. Assist in implementing and managing maintenance software to track requests for 18 residential programs.
2. Monitor the completion of maintenance requests and follow up to ensure timely resolution.
3. Manage vehicle maintenance for a fleet of 39 vehicles, including monitoring safety alerts.
4. Support supply requests and catalog infrastructure information (plumbing, HVAC, roof, electrical, etc.) for each location.
5. Assist in developing Standard Operating Procedures (SOPs) for agency processes.
6. Perform data entry and maintain records in our database.
7. Ensure familiarity with QuickBooks, internet-based software, and maintenance best practices.

Qualifications:

1. Strong attention to detail, excellent time management, and communication skills.
2. Proficiency in data entry, QuickBooks, and other online software.
3. Knowledge of maintenance best practices is a plus.
4. Positive driving record and ability to lift up to 50 lbs.
5. Ability to pass state and federal background checks.