Facilities Coordinator

CBRE; San Antonio (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

CBRE in San Antonio, TX is seeking a Facilities Coordinator to work with clients, vendors, and contractors to ensure facility tasks and work orders are completed.

You will support property managers, follow defined procedures, manage inquiries, and maintain related files using Microsoft Office. This role emphasizes strong organizational skills and clear communication in a fast-paced environment.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards.
• Strong communication and organizational skills.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Basic math skills with the ability to calculate simple figures.

Responsibilities

• Coordinate with landlords, tenants, and service providers to ensure procedures, policies, and reporting formats are followed.
• Acknowledge client inquiries and collect work orders.
• Monitor progress and collect information reports.
• File work orders, proposals, and department files submitted by vendors.
• Monitor activities outside the building such as waste disposal and recycling.
• Follow instructions and memos, asking clarifying questions when needed.
• Respond to inquiries or complaints from clients, co-workers, and supervisors.
• Apply existing procedures to solve straightforward problems under supervision.
• Deliver output by following defined procedures and processes under close supervision.

Skills

Organizational skills

Communication skills

Attention to detail

Problem solving

Education

High School Diploma or GED

Tools

Microsoft Office

Excel

Outlook

Job description

About The Role

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).