Facilities Coordinator

University of Wisconsin Oshkosh; Oshkosh (WI); Hybrid; USD 59,000 - 72,000; Full time

Benefits offered by this job

Health plans

Vacation time

Personal holiday

Sick leave

Parental leave

Wisconsin Retirement System

Job summary

University of Wisconsin Oshkosh is seeking a Facilities Coordinator to support planning, management, and utilization of university facilities and spaces. You will coordinate space inventories, analyze utilization, and advise on improvements in alignment with the Campus Master Plan.

The role collaborates with facilities leadership, architects, engineers, and contractors, ensuring updates to as-built documentation, and coordinating project work. Hybrid remote work may be available after training.

Qualifications

• Associates Degree required.
• Experience maintaining facility records, architectural drawings, space inventories, or coordinating facilities-related projects.
• Experience using CAD software such as AutoCAD.
• Experience working with databases, spreadsheets, and reporting tools to maintain accurate records and produce reports.
• Demonstrated ability to manage multiple projects and prioritize simultaneously.
• Strong written, verbal, and interpersonal communication skills with diverse stakeholders.
• Demonstrated attention to detail and commitment to data accuracy.

Responsibilities

• Reviews, evaluates, approves, and provides recommendations for facility improvements, space assignments, and proposals utilizing best practices and established policies and procedures.
• Investigates options for potential future development based on unit facility master plans and the Campus Master Plan.
• Analyzes, audits, and updates facility records.
• Schedules logistics and secures resources to identify, assign, and acquire space for institutional use.
• Reviews space requests and models test fits and facility options for massing, scale, and impact to campus.

Skills

Project management

Communication

Attention to detail

Education

Associates Degree

Bachelor's Degree (preferred)

Tools

AutoCAD

Databases & spreadsheets

Job description

Current Employees: If you are currently employed at any ofthe Universities of Wisconsin, log in to Workday to apply throughthe internal application process.

Position Title

Facilities Coordinator

Job Category

Academic Staff

Employment Type

Regular

Job Profile

Facilities Planner

Job Duties

The Facilities Coordinator supports the effective planning,management, and utilization of university facilities and physicalspaces. This position coordinates space inventory and planningsystems, analyzes space utilization and facilities data, andprovides recommendations to support the efficient use anddevelopment of indoor and outdoor university facilities. TheFacilities Coordinator works collaboratively with Facilitiesleadership, campus partners, architects, engineers, contractors,and other stakeholders to coordinate space assignments, facilityimprovements, project documentation, and planning initiativesconsistent with university policies and the Campus MasterPlan.

Key responsibilities include maintaining accurate building andspace records, including architectural drawings, floor plans, roominventories, equipment and furniture layouts, and assignable squarefootage; serving as the system owner for space managementplatforms; and coordinating updates to as-built documentation witharchitects, engineers, and contractors. The position reviews spacerequests, develops test fits and facility options, evaluatespotential space assignments, and investigates future developmentopportunities based on unit facility plans and the Campus MasterPlan.

The Facilities Coordinator also coordinates small- to mid-sizefacilities projects, supports larger capital projects throughdocumentation and space-impact tracking, and provides facilitiesdata and reporting for university and UW System submissions. Thisposition serves as a liaison between Facilities trades and externaldesign professionals, coordinates project documentation and workrequests, and helps resolve facilities-related issues.

Additionally, the Facilities Coordinator ensures facility planningand space assignments align with applicable accessibilityrequirements, safety codes, campus design standards, andestablished room configuration, signage, and naming conventions.Success in this role requires strong analytical, organizational,communication, and project coordination skills, as well as theability to manage detailed facilities data and collaborateeffectively with a wide range of campus and externalstakeholders.

Hybrid remote work may be available after the successful completionof the initial training period. Please note that the remote workpolicy is subject to change at the discretion of the department oruniversity.

Universities of Wisconsin also offers an extremely competitivebenefits package for 2026 that includes:

• Health plans, currently starting at $45 per month.
• 176 hours of vacation per year (prorated for start date).
• 36 hours of personal holiday, and 9 legal holidays (proratedfor start date).
• 176 Hours of sick leave for first 18 months. After this period,employees can earn up to 96 hours per fiscal year. Accumulateswithout limit and does not expire.
• Paid parental leave after six months of continuousemployment.
• Wisconsin Retirement System (pension) with 7.2% employercontribution for 2026.

All employment benefits are subject to change. A full list ofcurrent benefits and eligibility requirements can be found on ourwebsite.

Key Job Responsibilities

• Reviews, evaluates, approves, and provides recommendations forfacility improvements, space assignments, and proposals utilizingbest practices and established policies and procedures
• Investigates options for potential future development based onunit facility master plans and the overall Campus Master Plan
• Analyzes, audits, and updates facility records
• Schedules logistics and secures resources and information toidentify, assign, and acquire space for institutional use
• Reviews space requests and models test fits and facilityoptions for massing, scale, and impact to university facilities perthe Campus Master Plan

Department

Facilities

Compensation

Starting at $65,000 and commensurate with experience

Required Qualifications

• Associates Degree
• Experience maintaining facility records, architecturaldrawings, space inventories, or coordinating facilities-relatedprojects.
• Experience using Computer Aided Design (CAD) software such asAutoCAD.
• Experience working with databases, spreadsheets, and reportingtools to maintain accurate records and produce reports.
• Demonstrated ability to manage multiple projects and prioritiessimultaneously.
• Strong written, verbal, and interpersonal communication skillswith the ability to work effectively with technical andnon-technical stakeholders.
• Demonstrated attention to detail and commitment to dataaccuracy.

Preferred Qualifications

• Bachelor's Degree
• At least 2 years experience maintaining facility records,architectural drawings, space inventories, or coordinatingfacilities-related projects.
• Experience in higher education, government, healthcare, or institutional facilities environments.
• Experience conducting space utilization analysis, space audits, and facilities planning activities.
• Experience coordinating renovation, relocation, or facilitiesimprovement projects.

Work Authorization

Unless otherwise indicated in the job posting, the University ofWisconsin Oshkosh does not offer H-1B or other work authorizationvisa sponsorship for this position. Candidates must be legallyauthorized to work in the United States at the time of hire andmaintain work authorization throughout the employment term. UWOshkosh is not an e-verify employer; therefore, STEM extensions arenot options for work authorization.

Reasonable Accommodations

UWO provides reasonable accommodations to qualified individualswith disabilities who are employees or applicants for employment.Employment opportunities will not be denied because of the need tomake reasonable accommodations for a qualified individual with adisability. If you need assistance or accommodation in applyingbecause of a disability, please contact [e-mail] or 920-424-1166. This job announcement and other material on this sitewill be made available in alternate formats upon request to anindividual with a disability.

UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employmentwithout regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We arecommitted to building a workforce that represents a variety ofbackgrounds, perspectives, and skills, and encourage all qualifiedindividuals to apply.