Facilities Coordinator

UWOSH University of Wisconsin Oshkosh; Oshkosh (WI); Hybrid; USD 59,000 - 72,000; Full time

Benefits offered by this job

Health plans

Vacation

Sick leave

Personal holidays

Parental leave

Retirement benefits

Job summary

University of Wisconsin Oshkosh seeks a Facilities Coordinator to support planning and utilization of university facilities and spaces. You will maintain space records, coordinate with architects and engineers, and ensure alignment with the Campus Master Plan.

Responsibilities include updating drawings, space data reporting, and collaborating with trades and design professionals. Hybrid work may be available after training.

Qualifications

• Associates Degree required.
• Experience maintaining facility records or coordinating facilities projects.
• Experience using CAD (AutoCAD) for space planning and documentation.
• Experience with databases, spreadsheets, and reporting tools.

Responsibilities

• Review and approve facility improvements, space assignments, and proposals.
• Investigate options for future development based on master plans.
• Analyze, audit, and update facility records and drawings.
• Schedule logistics and secure resources to allocate space.
• Model test fits and facility options for massing and impact on facilities.

Skills

Space planning

Communication

Project coordination

Data analysis

Attention to detail

Education

Associates Degree

Bachelor's Degree (preferred)

Tools

AutoCAD

Job description

Facilities Coordinator

Position Title: Facilities Coordinator

Job Category: Academic Staff

Employment Type: Regular

Job Profile: Facilities Planner

Department: Facilities

The Facilities Coordinator supports the effective planning, management, and utilization of university facilities and physical spaces. This position coordinates space inventory and planning systems, analyzes space utilization and facilities data, and provides recommendations to support the efficient use and development of indoor and outdoor university facilities. The Facilities Coordinator works collaboratively with Facilities leadership, campus partners, architects, engineers, contractors, and other stakeholders to coordinate space assignments, facility improvements, project documentation, and planning initiatives consistent with university policies and the Campus Master Plan. Key responsibilities include maintaining accurate building and space records, including architectural drawings, floor plans, room inventories, equipment and furniture layouts, and assignable square footage; serving as the system owner for space management platforms; and coordinating updates to as-built documentation with architects, engineers, and contractors. The position reviews space requests, develops test fits and facility options, evaluates potential space assignments, and investigates future development opportunities based on unit facility plans and the Campus Master Plan. The Facilities Coordinator also coordinates small- to mid-size facilities projects, supports larger capital projects through documentation and space-impact tracking, and provides facilities data and reporting for university and UW System submissions. This position serves as a liaison between Facilities trades and external design professionals, coordinates project documentation and work requests, and helps resolve facilities-related issues. Additionally, the Facilities Coordinator ensures facility planning and space assignments align with applicable accessibility requirements, safety codes, campus design standards, and established room configuration, signage, and naming conventions. Success in this role requires strong analytical, organizational, communication, and project coordination skills, as well as the ability to manage detailed facilities data and collaborate effectively with a wide range of campus and external stakeholders.

Hybrid remote work may be available after the successful completion of the initial training period. Please note that the remote work policy is subject to change at the discretion of the department or university.

Key Responsibilities

• Reviews, evaluates, approves, and provides recommendations for facility improvements, space assignments, and proposals utilizing best practices and established policies and procedures


• Investigates options for potential future development based on unit facility master plans and the overall Campus Master Plan


• Analyzes, audits, and updates facility records


• Schedules logistics and secures resources and information to identify, assign, and acquire space for institutional use


• Reviews space requests and models test fits and facility options for massing, scale, and impact to university facilities per the Campus Master Plan

Compensation

Starting at $65,000 and commensurate with experience

Benefits

• Health plans, currently starting at $45 per month


• 176 hours of vacation per year (prorated for start date)


• 36 hours of personal holiday, and 9 legal holidays (prorated for start date)


• 176 hours of sick leave for first 18 months


• After this period, employees can earn up to 96 hours per fiscal year


• Accumulates without limit and does not expire


• Paid parental leave after six months of continuous employment


• Wisconsin Retirement System (pension) with 7.2% employer contribution for 2026


• All employment benefits are subject to change


• A full list of current benefits and eligibility requirements can be found on our website.

Required Qualifications

• Associates Degree


• Experience maintaining facility records, architectural drawings, space inventories, or coordinating facilities-related projects.


• Experience using Computer Aided Design (CAD) software such as AutoCAD.


• Experience working with databases, spreadsheets, and reporting tools to maintain accurate records and produce reports.


• Demonstrated ability to manage multiple projects and priorities simultaneously


• Strong written, verbal, and interpersonal communication skills with the ability to work effectively with technical and non-technical stakeholders


• Demonstrated attention to detail and commitment to data accuracy

Preferred Qualifications

• Bachelor's Degree


• At least 2 years experience maintaining facility records, architectural drawings, space inventories, or coordinating facilities-related projects.


• Experience in higher education, government, healthcare, or institutional facilities environments.


• Experience conducting space utilization analysis, space audits, and facilities planning activities.


• Experience coordinating renovation, relocation, or facilities improvement projects;

Work Authorization

Unless otherwise indicated in the job posting, the University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. UW Oshkosh is not an e-verify employer; therefore, STEM extensions are not options for work authorization.

Legal Notices

Reasonable Accommodations: UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact [e-mail] or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials: UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

Annual Security and Fire Safety Report (Clery Act): For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), see https://uwosh.edu/police/, or call UWO Police Department at [phone] for a paper copy.

UW is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

About the University

The Universities of Wisconsin serve approximately 161,000 students. Awarding nearly 37,000 degrees annually, the Universities of Wisconsin is Wisconsin’s talent pipeline, putting graduates in position to increase their earning power, contribute to their communities, and make Wisconsin a better place to live. Nearly 90 percent of in-state Universities of Wisconsin graduates stay in Wisconsin five years after earning a degree – with a median salary of more than $66,000. The Universities of Wisconsin provides a 23:1 return on state investment. The Universities of Wisconsin also contribute to the richness of Wisconsin’s culture and economy with groundbreaking research, new companies and patents, and boundless creative intellectual energy. The Universities of Wisconsin and its employees are purpose-driven, people-focused, and committed to stewardship.